Secretary (OA)

U.S. Department of Veterans Affairs; North Chicago (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Captain James A. Lovell Federal Health Care Center in North Chicago, IL, seeks a Secretary (Office Automation) at GS-6 level.

The role requires strong typing skills, proficient office software, and the ability to manage multiple calendars and meetings in a federal setting. Primary duties include handling correspondence, travel arrangements, records, and public-facing clerical support.

Qualifications

• Typing proficiency at least 40 words per minute.
• One year of specialized experience equivalent to GS-6 in the Federal service.
• Experience includes managing calendars, screening calls/visitors, creating documents/reports, tracking suspense items, coordinating travel.

Responsibilities

• Process and track all incoming and outgoing correspondence.
• Draft and review correspondence for accuracy and completeness.
• Manage action item requests and schedule meetings; set up video/conferencing.
• Prepare meeting materials, binders, and minutes.
• Coordinate travel arrangements and itineraries; maintain documentation.
• Operate office equipment and software to generate reports, graphs, presentations.
• Procure office supplies and reconcile purchases per procedures.
• Provide general clerical public support (phone, visitors, information).
• Process mail and materials; prepare letters, memos, recurring reports.
• Perform timekeeping and leave administration duties.

Skills

Typing 40 wpm

Tools

Microsoft Office Suite

Job description

Summary

This position is located within the Facility Support Directorate - located at the Captain James A. Lovell Federal Health Care Center (FHCC) located at North Chicago - Illinois. The FHCC is larger than Just a single facility - rather is a system of facilities throughout Northeastern Illinois and Wisconsin which provide medical and dental services to U.S. Military Veterans - Recruits - and Active Duty and eligible beneficiaries.

Qualifications

IN ORDER TO QUALIFY FOR THIS POSTION YOU MUST MEET THE FOLLOWING REQUIREMENTS: TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements - you must be able to type at least 40 words per minute. ~AND~ SPECIALIZED EXPERIENCE: You must possess one (1) year of specialized experience equivalent to the GS-6 level in the Federal service - that equipped you with the particular knowledge - skills - and abilities (KSA's) needed to successfully perform the duties of the position and that is typically in or related to this Secretary (Office Automation) position to be filled. Specialized experience includes managing multiple calendars; screening calls and visitors; utilizing Microsoft Office Suite to create a variety of documents and reports; tracking suspense items; coordinating travel arrangements. (THIS EXPERIENCE MUST BE SUPPORTED BY YOUR RESUME TO BE CREDITABLE.) For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include - but are not limited to - the following: Processes and tracks all incoming and outgoing correspondence
• drafts correspondence as requested
• reviews all outgoing correspondence for accuracy and completion
• Reviews and controls all action item requests
• Schedule's meetings and sets up video/conference calls
• Prepares binders for scheduled meetings and events
• Records and generates meeting minutes
• Coordinate's travel - makes reservations - prepares itinerary and maintains all required documentation
• Utilizes a variety of office equipment - software and databases to prepare correspondence - generate reports - manuscripts - graphs - spreadsheets and presentations
• Purchase office supplies for the Directorate and supporting staff - maintains records and reconciles purchases following all standard operating procedures and guidelines
• Provides general clerical public contact support services such as answering the telephone - referring visitors - or providing information about the office
• Processes incoming and outgoing materials and mail - preparing a variety of correspondence - letters - memos and recurring reports
• Performs timekeeping and leave administration duties
• Performs other duties as assigned
• Work Schedule: Monday-Friday 7:00am-3:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved