Secretary / Administrative Assistant

Advatix Inc.; New York, Northern (NY, KY); Hybrid; USD 57,308,000 - 71,635,000; Full time

Job summary

Advatix Inc. in Brooklyn, NY is seeking a Secretary / Administrative Assistant to support the team and keep the office running smoothly. This onsite role handles day-to-day admin tasks, calls, deliveries, and office coordination.

The ideal candidate is dependable, organized, and professional, with strong communication and time-management skills. Minimum 1 year of relevant experience and the ability to work full-time onsite are essential.

Qualifications

• Minimum 1 year of administrative, secretarial, office, or related experience.
• Strong verbal and written communication skills.
• Professional and courteous phone and interpersonal communication.
• Highly organized with strong attention to detail.
• Reliable, responsible, and dependable with a strong sense of accountability.
• Ability to manage routine administrative responsibilities efficiently and accurately.
• Ability to maintain a clean, tidy, and well-organized workspace.
• Ability to work onsite in Brooklyn, NY on a full-time basis.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Provide general administrative and clerical support to team members and assist with day-to-day office needs.
• Track incoming and outgoing packages, deliveries, and other office shipments to ensure items are properly received and distributed.
• Support general office management activities and help ensure daily administrative operations run smoothly.
• Maintain the office kitchen by monitoring supplies, keeping the area organized, and ensuring commonly used items are adequately stocked.
• Assist team members with administrative tasks, document preparation, organization, and other office-related needs as required.
• Help maintain a clean, tidy, organized, and welcoming office environment.
• Monitor general office needs and communicate supply or maintenance requirements when necessary.
• Assist with coordinating routine office activities and ensuring administrative tasks are completed in a timely manner.
• Maintain a professional and organized workspace while supporting a positive office environment.
• Respond to requests from team members promptly and provide assistance as needed.
• Handle multiple administrative responsibilities while maintaining accuracy, organization, and attention to detail.
• Take ownership of assigned administrative tasks and follow through to completion.

Skills

Verbal and written communication

Professional phone etiquette

Organization

Time management

Professional demeanor

Team collaboration

Discretion and confidentiality

Job description

Department: Administrative, Type: Full Time

HRforGrowth® is engaged as the talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies, evaluates, and presents top-tier candidates through its global talent acquisition practice; all employment decisions — including final selection, offer terms, compensation, and conditions of employment — are made solely by the hiring organization.

Our Client is seeking a responsible, organized, and professional Secretary / Administrative Assistant to support the team and help ensure the office operates smoothly and efficiently. This role will provide day-to-day administrative support, assist with office management, handle incoming calls and deliveries, and help maintain a clean, organized, and welcoming workplace.

The ideal candidate will be dependable, professional, organized, and comfortable managing multiple administrative tasks. Strong communication skills, attention to detail, reliability, and a positive, helpful attitude are essential for success in this position.

This is an onsite opportunity for an individual who takes ownership of daily administrative responsibilities, communicates effectively with team members and visitors, and takes pride in maintaining an organized and professional office environment.

Location: Brooklyn, NY
Job Type: Full-Time
Compensation: $20 - $25 per hour

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Provide general administrative and clerical support to team members and assist with day-to-day office needs.
• Track incoming and outgoing packages, deliveries, and other office shipments to ensure items are properly received and distributed.
• Support general office management activities and help ensure daily administrative operations run smoothly.
• Maintain the office kitchen by monitoring supplies, keeping the area organized, and ensuring commonly used items are adequately stocked.
• Assist team members with administrative tasks, document preparation, organization, and other office-related needs as required.
• Help maintain a clean, tidy, organized, and welcoming office environment.
• Monitor general office needs and communicate supply or maintenance requirements when necessary.
• Assist with coordinating routine office activities and ensuring administrative tasks are completed in a timely manner.
• Maintain a professional and organized workspace while supporting a positive office environment.
• Respond to requests from team members promptly and provide assistance as needed.
• Handle multiple administrative responsibilities while maintaining accuracy, organization, and attention to detail.
• Take ownership of assigned administrative tasks and follow through to completion.

Required Qualifications

• Minimum 1 year of administrative, secretarial, office, or related experience.
• Strong verbal and written communication skills.
• Professional and courteous phone and interpersonal communication skills.
• Highly organized with strong attention to detail.
• Reliable, responsible, and dependable with a strong sense of accountability.
• Ability to manage routine administrative responsibilities efficiently and accurately.
• Ability to maintain a clean, tidy, and well-organized workspace.
• Strong time-management skills and the ability to prioritize daily office needs.
• Ability to work effectively both independently and as part of a team.
• Positive, helpful, and professional attitude when interacting with team members and others.
• Ability to handle confidential or sensitive office information with appropriate professionalism and discretion.
• Comfortable performing a variety of administrative and office-support tasks.
• Ability to work onsite in Brooklyn, NY on a full-time basis.

About HRforGrowth

HRforGrowth is a full-service HR and talent partner built to support companies that are scaling, transforming, or navigating change. HRFG is globally recognized for delivering quality, speed, and cost-effective talent solutions across every level of the workforce. Through its global talent acquisition practice, HRforGrowth applies world class rigor and precision to identifying exceptional professional and executive talent on behalf of its clients — from temporary staffing to permanent hourly workers through to placing C-suite executives. HRforGrowth is presenting this opportunity in its capacity as the retained search partner and does not serve as the employer of record for this position.

Equal Employment Opportunity

In its recruiting and search practices, HRforGrowth does not discriminate on the basis of race, color, religion, national origin, age, marital status, physical or mental disability, sex, sexual orientation, gender, or gender identity, and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic. HRforGrowth endeavors to advise the hiring organization to comply with all applicable federal, state, and local equal employment opportunity laws — including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) — in its hiring decisions, terms of employment, and workplace practices.