HR Coordinator

Advatix LATAM; Trenton (NJ); On-site; USD 52,000 - 66,000; Full time

Job summary

HRforGrowth is recruiting for an HR Coordinator to support day-to-day HR administration, onboarding, recordkeeping, and employee questions. Reporting to the HR Director, you will route complex matters to leadership and help build a strong HR foundation for the organization.

You will handle new hire setup, I-9 processing, file maintenance, and HR reporting while maintaining strict confidentiality and ensuring timely responses to employee inquiries.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s in HR preferred.
• 1+ year of experience in HR, payroll, or office administration.
• Basic understanding of HR practices and I-9 rules, or willingness to learn.
• Clear, professional written and verbal communication with employees and managers at every level.
• Strong organization and attention to detail; able to handle multiple tasks and meet deadlines.
• Proficiency with Microsoft Word, Excel, Outlook; HRIS/payroll experience is a plus.
• aPHR certification or progress toward it is a plus.

Responsibilities

• Serve as first point of contact for employee questions on HR policies, pay, and benefits.
• Process HR transactions: new hires, job/pay changes, transfers, separations; maintain HRIS records.
• Schedule and lead new hire orientation; collect onboarding paperwork; complete Form I-9; set up new employees in HR/payroll systems.
• Maintain organized, confidential employee files and HR records per policy.
• Help managers document attendance, performance, and corrective action; route to HR leadership.
• Pass sensitive matters to HR leadership promptly; track leaves of absence and return-to-work dates.
• Gather payroll inputs and change information; coordinate injury reports and workers’ comp paperwork.
• Prepare termination paperwork, schedule exit interviews, track return of company property.
• Run standard HR reports and keep postings and HR forms up to date.

Skills

HR fundamentals

Communication

Attention to detail

Confidentiality

Time management

Education

Associate or Bachelor’s in HR/related field

Tools

Microsoft Office

HRIS/payroll systems

Job description

Position Title: Human Resources Coordinator
Department: Human Resources
Reports to: Human Resources Director
Date: November 3, 2026
HRforGrowth® is engaged as the exclusive talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies, evaluates, and presents top-tier candidates through its global talent acquisition practice; all employment decisions - including final selection, offer terms, compensation, and conditions of employment - are made solely by the hiring organization.

Position Summary

The HR Coordinator supports the day-to-day work of the Human Resources department. Reporting to the Human Resources Director, this role handles HR administration, onboarding, recordkeeping, and employee questions, and routes more complex matters to HR leadership. It is a strong starting point for someone building a career in Human Resources.

Key Result Areas

• Serve as a first point of contact for employee questions on HR policies, procedures, pay, and benefits; answer routine questions and refer more complex matters to HR leadership.
• Process HR transactions such as new hires, job and pay changes, transfers, and separations, and keep HRIS records accurate and current.
• Schedule and lead new hire orientation, collect onboarding paperwork, complete Form I-9 employment eligibility verification, and set up new employees in HR and payroll systems.
• Maintain organized, confidential employee files and HR records in line with company policy and retention requirements.
• Help managers document attendance, performance, and corrective action using standard forms, and route documentation to HR leadership for review.
• Pass employee concerns and sensitive matters promptly to HR leadership.
• Track leaves of absence, send required forms and notices, and follow up on due dates, extensions, and return-to-work dates under the direction of HR partners.
• Gather and submit payroll inputs and employee change information to Payroll and Benefits.
• Collect injury reports and workers' compensation paperwork, keep claim logs current, and help coordinate return-to-work steps with HR leadership.
• Prepare termination paperwork, schedule exit interviews, and track the return of company property.
• Run standard HR reports (headcount, turnover, attendance) and help keep postings, notices, and HR forms up to date.
• Perform other administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in Human Resources, Business, or a related field preferred.
• At least one (1) year of experience in HR, payroll, or office administration; internships count.
• Basic understanding of HR practices and employment rules, such as Form I-9, or a strong willingness to learn them.
• Clear, professional written and verbal communication with employees and managers at every level.
• Strong organization and attention to detail; able to handle multiple tasks and meet deadlines.
• Proficiency with Microsoft Office, especially Word, Excel, and Outlook; HRIS or payroll system experience is a plus.
• Sound judgment about when to elevate an issue to HR leadership.
• Ability to maintain strict confidentiality with employee information.
• aPHR certification or progress toward it is a plus.

About HRforGrowth

HRforGrowth is a full-service HR and talent partner built to support companies that are scaling, transforming, or navigating change. HRFG is globally recognized for delivering quality, speed, and cost-effective talent solutions across every level of the workforce. Through its global talent acquisition practice, HRforGrowth applies world class rigor and precision to identifying exceptional professional and executive talent on behalf of its clients - from temporary staffing to permanent hourly workers through to placing C-suite executives. HRforGrowth is presenting this opportunity in its capacity as the retained search partner and does not serve as the employer of record for this position.

Equal Employment Opportunity

In its recruiting and search practices, HRforGrowth does not discriminate on the basis of race, color, religion, national origin, age, marital status, physical or mental disability, sex, sexual orientation, gender, or gender identity, and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic.
The hiring organization for this position is expected to comply with all applicable federal, state, and local equal employment opportunity laws - including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) - in its hiring decisions, terms of employment, and workplace practices