Administrative Assistant - Onsite Brooklyn Office

Advatix Inc.; New York, Northern (NY, KY); Hybrid; USD 57,308,000 - 71,635,000; Full time

Job summary

Advatix Inc. in Brooklyn, NY is seeking a Secretary / Administrative Assistant to support the team and keep the office running smoothly. This onsite role handles day-to-day admin tasks, calls, deliveries, and office coordination.

The ideal candidate is dependable, organized, and professional, with strong communication and time-management skills. Minimum 1 year of relevant experience and the ability to work full-time onsite are essential.

Qualifications

• Minimum 1 year of administrative, secretarial, office, or related experience.
• Strong verbal and written communication skills.
• Professional and courteous phone and interpersonal communication.
• Highly organized with strong attention to detail.
• Reliable, responsible, and dependable with a strong sense of accountability.
• Ability to manage routine administrative responsibilities efficiently and accurately.
• Ability to maintain a clean, tidy, and well-organized workspace.
• Ability to work onsite in Brooklyn, NY on a full-time basis.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Provide general administrative and clerical support to team members and assist with day-to-day office needs.
• Track incoming and outgoing packages, deliveries, and other office shipments to ensure items are properly received and distributed.
• Support general office management activities and help ensure daily administrative operations run smoothly.
• Maintain the office kitchen by monitoring supplies, keeping the area organized, and ensuring commonly used items are adequately stocked.
• Assist team members with administrative tasks, document preparation, organization, and other office-related needs as required.
• Help maintain a clean, tidy, organized, and welcoming office environment.
• Monitor general office needs and communicate supply or maintenance requirements when necessary.
• Assist with coordinating routine office activities and ensuring administrative tasks are completed in a timely manner.
• Maintain a professional and organized workspace while supporting a positive office environment.
• Respond to requests from team members promptly and provide assistance as needed.
• Handle multiple administrative responsibilities while maintaining accuracy, organization, and attention to detail.
• Take ownership of assigned administrative tasks and follow through to completion.

Skills

Verbal and written communication

Professional phone etiquette

Organization

Time management

Professional demeanor

Team collaboration

Discretion and confidentiality

Job description

Advatix Inc. in Brooklyn, NY is seeking a Secretary / Administrative Assistant to support the team and keep the office running smoothly. This onsite role handles day-to-day admin tasks, calls, deliveries, and office coordination.

The ideal candidate is dependable, organized, and professional, with strong communication and time-management skills. Minimum 1 year of relevant experience and the ability to work full-time onsite are essential.