HR Coordinator

Advatix, Inc; Trenton (NJ); On-site; USD 42,000 - 65,000; Full time

Job summary

HRforGrowth is seeking a Human Resources Coordinator to support the day-to-day HR operations in a growing organization. You will handle onboarding, HRIS maintenance, employee inquiries, and documentation while coordinating with HR leadership for more complex matters.

The role serves as an entry point for a career in Human Resources, requiring strong organizational skills, confidentiality, and effective communication with staff and management across all levels.

Qualifications

• Basic understanding of HR practices and employment rules is expected, Form I-9 knowledge is a plus.
• Strong written and verbal communication with employees and managers.
• Excellent organization and attention to detail; ability to handle multiple tasks and meet deadlines.

Responsibilities

• Serve as a first point of contact for employee questions on HR policies, procedures, pay, and benefits; escalate complex matters to HR leadership.
• Process HR transactions such as new hires, job and pay changes, transfers, and separations, and maintain accurate HRIS records.
• Schedule and lead new hire orientation, collect onboarding paperwork, complete Form I-9, and set up new employees in HR and payroll systems.
• Maintain organized, confidential employee files and HR records in line with policy and retention requirements.
• Help managers document attendance, performance, and corrective action using standard forms, routing to HR leadership for review.
• Pass employee concerns and sensitive matters promptly to HR leadership.
• Track leaves of absence, send required forms and notices, and follow up on due dates and return-to-work dates.
• Gather and submit payroll inputs and employee change information to Payroll and Benefits.
• Collect injury reports and workers' compensation paperwork, keep claim logs current, and coordinate return-to-work steps with HR leadership.
• Prepare termination paperwork, schedule exit interviews, and track return of company property.
• Run standard HR reports (headcount, turnover, attendance) and keep postings, notices, and HR forms up to date.
• Perform other administrative duties and special projects as assigned.

Education

Associate's or Bachelor's degree in HR, Business, or related field

Job description

Position Title: Human Resources Coordinator

Department: Human Resources

Reports to: Human Resources Director

Date: November 3, 2026

HRforGrowth® is engaged as the exclusive talent acquisition partner to conduct this search on behalf of a client organization that is hiring for this role. HRforGrowth is not the employer for this position. HRforGrowth identifies, evaluates, and presents top-tier candidates through its global talent acquisition practice; all employment decisions — including final selection, offer terms, compensation, and conditions of employment — are made solely by the hiring organization.

Position Summary

The HR Coordinator supports the day-to-day work of the Human Resources department. Reporting to the Human Resources Director, this role handles HR administration, onboarding, recordkeeping, and employee questions, and routes more complex matters to HR leadership. It is a strong starting point for someone building a career in Human Resources.

Key Result Areas

• Serve as a first point of contact for employee questions on HR policies, procedures, pay, and benefits; answer routine questions and refer more complex matters to HR leadership.
• Process HR transactions such as new hires, job and pay changes, transfers, and separations, and keep HRIS records accurate and current.
• Schedule and lead new hire orientation, collect onboarding paperwork, complete Form I-9 employment eligibility verification, and set up new employees in HR and payroll systems.
• Maintain organized, confidential employee files and HR records in line with company policy and retention requirements.
• Help managers document attendance, performance, and corrective action using standard forms, and route documentation to HR leadership for review.
• Pass employee concerns and sensitive matters promptly to HR leadership.
• Track leaves of absence, send required forms and notices, and follow up on due dates, extensions, and return-to-work dates under the direction of HR partners.
• Gather and submit payroll inputs and employee change information to Payroll and Benefits.
• Collect injury reports and workers' compensation paperwork, keep claim logs current, and help coordinate return-to-work steps with HR leadership.
• Prepare termination paperwork, schedule exit interviews, and track the return of company property.
• Run standard HR reports (headcount, turnover, attendance) and help keep postings, notices, and HR forms up to date.
• Perform other administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in Human Resources, Business, or a related field preferred.
• At least one (1) year of experience in HR, payroll, or office administration; internships count.
• Basic understanding of HR practices and employment rules, such as Form I-9, or a strong willingness to learn them.
• Clear, professional written and verbal communication with employees and managers at every level.
• Strong organization and attention to detail; able to handle multiple tasks and meet deadlines.
• Proficiency with Microsoft Office, especially Word, Excel, and Outlook; HRIS or payroll system experience is a plus.
• Sound judgment about when to elevate an issue to HR leadership.
• Ability to maintain strict confidentiality with employee information.
• aPHR certification or progress toward it is a plus.

About HRforGrowth:

HRforGrowth is a full-service HR and talent partner built to support companies that are scaling, transforming, or navigating change. HRFG is globally recognized for delivering quality, speed, and cost-effective talent solutions across every level of the workforce. Through its global talent acquisition practice, HRforGrowth applies world class rigor and precision to identifying exceptional professional and executive talent on behalf of its clients — from temporary staffing to permanent hourly workers through to placing C-suite executives. HRforGrowth is presenting this opportunity in its capacity as the retained search partner and does not serve as the employer of record for this position.

Equal Employment Opportunity:

In its recruiting and search practices, HRforGrowth does not discriminate on the basis of race, color, religion, national origin, age, marital status, physical or mental disability, sex, sexual orientation, gender, or gender identity, and welcomes applications from all qualified individuals. HRforGrowth evaluates and presents candidates to its clients without regard to any protected characteristic.

The hiring organization for this position is expected to comply with all applicable federal, state, and local equal employment opportunity laws — including those enforced by the U.S. Equal Employment Opportunity Commission (EEOC) — in its hiring decisions, terms of employment, and workplace practices