Executive Administrative Assistant

State of West Virginia; Charleston (WV); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Paid Holidays

Vacation

Paid Sick Leave

Deferred Compensation

Job summary

State of West Virginia in Charleston seeks an experienced administrative specialist to perform a wide range of office tasks, applying policies and interpreting regulations under general supervision.

You will process revocation and reinstatement of hunting and fishing licenses, serve as administrator for the Interstate Wildlife Violators Compact, and collaborate with courts, law enforcement, and attorneys. Strong attention to detail required.

Qualifications

• High school diploma or equivalent required.
• Five years of clerical experience at Office Assistant 3 level.
• Substitution: college hours may substitute for up to two years of experience.
• Preference for mainframe access and MS Office proficiency.

Responsibilities

• Process revocation and reinstatement of hunting and fishing licenses.
• Serve as administrator for the Interstate Wildlife Violators Compact.
• Answer inquiries by phone/email regarding laws and programs.
• Prepare and schedule revocation appeal hearings.
• Maintain files and compile weekly, monthly, and quarterly reports.

Skills

Typing

Telephone handling

Correspondence drafting

Record keeping

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe

Job description

Nature of Work Under general supervision, performs a wide range of general and agency-specific office and administrative tasks, requiring advanced general office skills plus a comprehensive knowledge of pertinent rules, regulations, policies and procedures. Will interpret and apply policies, procedures and guidelines and exercise independent judgment. Employee is responsible for processing the revocation of hunting and fishing licenses, serving as administrator and point of contact for the Interstate Wildlife Violators Compact, and processing reinstatements of hunting and fishing licenses. Will work closely with the court systems to verify violations and court dispositions. Collect money for reinstatement fees and processing. Prepare documents and schedule all parties for revocation appeal hearings. Will work with other law enforcement agencies, court systems, WVDNR officers, and attorneys. Process upon receipt of all legal orders granting expungements from Circuit and Magistrate Courts. Attention to detail is vital for this position. Answer telephone and emails and provide information on programs or direct the inquiry to the proper staff. Will answer questions from the public regarding natural resources laws, rules, and regulations. Will establish and maintain files for various tasks. Open, sort, and distribute section mail. Compile weekly, monthly, and quarterly reports, review documents for accuracy and initiate correction of errors. Performs related work as instructed. Regular attendance is required.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Experience: Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.

Substitution: College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

Other Information

Preference may be given to individuals with experience accessing the mainframe and a working knowledge of personal computer programs (Microsoft Office Suite - Outlook, Access, Excel, Word; and Adobe emphasized).

Permanent, full-time employees of the State of West Virginia, receive a wide variety of financial and personal job benefits. Specific information about benefits is available from the hiring agency.

Salary and Wages: Direct deposit (twice a month) Promotion Opportunities - With over 20,000 classified positions in state government, there are many opportunities to compete for transfer or promotional appointment.

Medical Insurance: Major medical, surgical, prescription drug, and other medical expenses. Choice of plans. The state pays the major part of the premium.

Mountaineer Flexible Benefits (Optional Insurance): The Mountaineer Flexible Benefits program allows tax-free deductions for dental, vision, and disability insurance, as well as medical expenses not reimbursed by regular insurance coverage.

Life Insurance: The state provides a $10,000 decreasing term life policy with accidental death and dismemberment benefits. Additional group insurance is available.

Retirement Plan: The state offers an outstanding defined benefit pension plan. Employee contributes 4.5% of salary (tax-deferred).

Deferred Compensation: State employees have a unique opportunity to build retirement savings and reduce today's taxes by participating in a Section 457 deferred compensation plan. A 457 plan is similar to the 401K plans offered by private companies.

Annual Increment Pay: The annual increment is $60 for each full year of qualifying service, and is paid in July of each year. This is available to employees with 3 or more years of service.

Holidays: Twelve (12) paid holidays in each year.

Vacation: 15 to 24 days per year depending on length of service.

Paid Sick Leave: We offer an outstanding paid sick leave benefit. Employees earn 1.5 days each month or 18 days per year. There is no limit to the amount of sick leave an employee can accumulate. Full compliance with Family Medical Leave and WV Parental Leave Act. Employee to Employee Leave Donation Program.

Military Leave - Paid Military Leave

Training, and Developmental Opportunities: We offer many formal in‑house training classes. Many agencies also offer tuition reimbursement for job‑related training and education provided by approved technical schools and colleges.

Suggestion Award Program: Employees may receive monetary award up to 20% of the first year savings for any approved and implemented work improvement suggestion.

Credit Union

Flexible Working Hours and Alternate Work Schedules: Day Care - State approved child Day Care facilities are located at the Capitol Complex.

Wellness Programs: Many state agencies provide special wellness and health related services to employees. Examples include: free health screening, special seminars and presentations, organized health related activities, health contact information, wellness promotion events, and healthy lifestyle information.

West Virginia is a Great Place to Live and Work

We offer challenging jobs with competitive benefits. But most of all, we offer the opportunity to further your career, meet your personal goals, and make a real difference in peoples lives. For more information about benefits visit our Benefits Web Site. Use your back button to return here.