Secretary

Keystone Central Solutions; San Jose (CA); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Tuition reimbursement

Professional development workshops

Job summary

Keystone Central Solutions in San Jose, CA is seeking a full-time Secretary to provide essential administrative support, manage office operations, and ensure high standards of service. You will handle calendars, correspondence, and filing with strong organizational skills.

Applicants should have a high school diploma and 1–3 years of administrative experience, plus proficiency in Microsoft Office and excellent communication.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative or secretarial experience.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Familiarity with CRM software is a plus.

Responsibilities

• Manage office correspondence, including emails, calls, and meetings.
• Schedule appointments and manage calendars for executives.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Maintain and update office records and files.
• Handle office supplies and equipment, including ordering and inventory management.
• Provide administrative support to the marketing team.
• Assist with event planning and coordination.
• Ensure compliance with company policies and procedures.

Skills

Communication

Interpersonal skills

Microsoft Office

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Keystone Central Solutions, a prominent tech company, is hiring a Secretary in San Jose, CA. This full-time position offers a salary range of $45,000 to $55,732. The role requires immediate application submission.

As Secretary, you will provide essential administrative support, manage office operations, and ensure high standards of service. Your tasks will include scheduling appointments, managing correspondence, and maintaining office records.

You will work closely with the team in a dynamic office environment in San Jose, CA. The role demands strong organizational skills and a keen eye for detail to support the team's success.

The position offers a competitive salary and a comprehensive benefits package, which includes health insurance, retirement plans, and professional development opportunities. Employees can expect to have access to a range of health insurance plans that cover medical, dental, and vision care, as well as mental health services. The retirement plans typically include a 401(k) with a company match, providing employees with the opportunity to save for their future. Additionally, the company offers various professional development opportunities, such as tuition reimbursement, workshops, and conferences, to help employees enhance their skills and advance their careers.

To excel in this role, you should have a high school diploma or equivalent. Experience in administrative tasks is preferred, along with strong communication and organizational skills.

Application deadline: November 22, 2026.

Responsibilities:

• Manage office correspondence, including emails, calls, and meetings.
• Schedule appointments and manage calendars for executives.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Maintain and update office records and files.
• Handle office supplies and equipment, including ordering and inventory management.
• Provide administrative support to the marketing team.
• Assist with event planning and coordination.
• Ensure compliance with company policies and procedures.

Qualifications:

• High school diploma or equivalent.
• 1-3 years of experience in an administrative or secretarial role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in all tasks.
• Familiarity with CRM software is a plus.