Executive Administrative Assistant – San Jose

Keystone Central Solutions; San Jose (CA); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Tuition reimbursement

Professional development workshops

Job summary

Keystone Central Solutions in San Jose, CA is seeking a full-time Secretary to provide essential administrative support, manage office operations, and ensure high standards of service. You will handle calendars, correspondence, and filing with strong organizational skills.

Applicants should have a high school diploma and 1–3 years of administrative experience, plus proficiency in Microsoft Office and excellent communication.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative or secretarial experience.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Familiarity with CRM software is a plus.

Responsibilities

• Manage office correspondence, including emails, calls, and meetings.
• Schedule appointments and manage calendars for executives.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Maintain and update office records and files.
• Handle office supplies and equipment, including ordering and inventory management.
• Provide administrative support to the marketing team.
• Assist with event planning and coordination.
• Ensure compliance with company policies and procedures.

Skills

Communication

Interpersonal skills

Microsoft Office

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Keystone Central Solutions in San Jose, CA is seeking a full-time Secretary to provide essential administrative support, manage office operations, and ensure high standards of service. You will handle calendars, correspondence, and filing with strong organizational skills.

Applicants should have a high school diploma and 1–3 years of administrative experience, plus proficiency in Microsoft Office and excellent communication.