Secretary

Atlas Central Corp.; San Jose (CA); Presencial; USD 42 000 - 56 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Retirement plan with employer matching

Paid time off

Resumo da oferta

Atlas Central Corp. in San Jose, CA seeks a diligent Secretary to support the executive team and maintain a professional office environment. You will coordinate calendars, handle correspondence, prepare materials for meetings, and assist with travel arrangements and events.

The role requires a high school diploma, at least 2 years in an office administration or secretarial capacity, and strong MS Office skills. Excellent organizational and communication abilities are essential.

Qualificações

• High school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite, particularly Outlook and Word.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work well under pressure and meet deadlines.
• Familiarity with the financial services industry is a plus.
• Ability to lift up to 20 pounds occasionally.

Responsabilidades

• Manage the office calendar and schedule appointments for executives.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Assist with the preparation of presentations and reports for executive meetings.
• Maintain office supplies inventory and order replacements as needed.
• Provide administrative support to the executive team, including travel arrangements and event planning.
• Coordinate with external vendors and service providers to ensure timely delivery of services.
• Perform data entry and maintain accurate records in our office management system.

Conhecimentos

Communication

Organizational skills

Time management

Interpersonal skills

Formação académica

High school diploma or equivalent

Ferramentas

Microsoft Office Suite

Outlook

Word

Descrição da oferta de emprego

Atlas Central Corp., a key player in financial services, is hiring a Secretary in San Jose, CA. This full-time role is essential for office operations and supports the executive team. You'll be the first point of contact for clients and visitors, ensuring a professional environment.

Your daily tasks will include managing office correspondence, scheduling appointments, and assisting executives with meetings. You'll also handle data entry, prepare reports, and maintain office supplies inventory. Additional responsibilities may include travel arrangements and event coordination.

You'll work closely with the executive team and other office staff in a professional setting in San Jose, CA. The workplace culture emphasizes efficiency, professionalism, and teamwork.

To be successful, you should have a high school diploma or equivalent. Experience in office administration or a related field is preferred. Strong communication skills, attention to detail, and organizational abilities are essential. Proficiency in Microsoft Office Suite is required.

Salary & Benefits

• The annual salary range for this position is between $42,000 and $56,148, with the exact amount determined by factors such as experience, education, and performance.
• Health insurance, which covers a wide range of medical services
• A retirement plan with employer matching contributions
• Paid time off, which includes vacation days, sick leave, and holidays

The benefits are designed to support the overall well-being and financial security of the employees.

Responsibilities

• Manage the office calendar and schedule appointments for executives.
• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Assist with the preparation of presentations and reports for executive meetings.
• Maintain office supplies inventory and order replacements as needed.
• Provide administrative support to the executive team, including travel arrangements and event planning.
• Coordinate with external vendors and service providers to ensure timely delivery of services.
• Perform data entry and maintain accurate records in our office management system.

Qualifications & Requirements

• High school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite, particularly Outlook and Word.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work well under pressure and meet deadlines.
• Familiarity with financial services industry is a plus.
• Ability to lift up to 20 pounds occasionally.