Secretary

GetJobSmart; Philadelphia (Philadelphia County); On-site; USD 38,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Job summary

Pioneer Atlantic Group, a leading financial services company, seeks a meticulous and organized Secretary for its Philadelphia, PA office. This full-time position handles scheduling, travel arrangements, and maintaining office records, while managing correspondence and assisting with event planning.

You will work closely with the management team in a professional, collaborative environment in a Philadelphia setting.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years in an administrative or secretarial role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage office operations, including scheduling, correspondence, and record-keeping
• Provide administrative support to the management team
• Handle incoming and outgoing calls, emails, and appointments
• Prepare and distribute meeting agendas, minutes, and reports
• Maintain office supplies inventory and order when necessary

Skills

Organizational skills

Communication skills

Time management

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Pioneer Atlantic Group, a leading financial services company, seeks a meticulous and organized Secretary for its office in Philadelphia, PA. This full-time position offers a competitive salary ranging from $38,000 to $50,934.

As a Secretary, you will be responsible for managing the office's administrative tasks, including scheduling appointments, coordinating travel arrangements, and maintaining office records. You will also handle incoming and outgoing correspondence, and assist with event planning and coordination.

You will work closely with the management team and other staff members in a professional and collaborative environment. The office is located in Philadelphia, PA, providing a vibrant and diverse workplace setting.

The salary for this position ranges from $38,000 to $50,934 annually, providing a competitive base pay that reflects the responsibilities and qualifications required for the role. In addition to the base salary, employees are eligible for a comprehensive benefits package that includes comprehensive health insurance coverage, which may cover medical, dental, and vision expenses. The retirement plans offer a range of options, such as a 401(k) or pension scheme, allowing employees to save and invest for their future. Paid time off includes vacation days, sick leave, and holidays, ensuring that employees have the opportunity to rest, recover, and spend quality time with their families. These benefits are designed to support the overall well-being and satisfaction of the employees, fostering a positive and productive work environment.

To be successful in this role, you must have excellent organizational and communication skills, as well as proficiency in Microsoft Office Suite. Previous experience in an administrative or secretarial role is preferred.

Application deadline: November 23, 2026.

• Manage office operations, including scheduling, correspondence, and record-keeping
• Provide administrative support to the management team
• Handle incoming and outgoing calls, emails, and appointments
• Prepare and distribute meeting agendas, minutes, and reports
• Maintain office supplies inventory and order when necessary
• High school diploma or equivalent
• Minimum of 2 years of experience in an administrative or secretarial role
• Excellent organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Strong communication and interpersonal skills