Executive Assistant

Keystone Prime Solutions; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Keystone Prime Solutions, a prominent technology company based in Dallas, Texas, is seeking an Executive Assistant to join the team on a full-time basis. The role offers a negotiable salary that reflects the company's commitment to recognizing talent. Applicants with strong organizational and communication skills are encouraged to apply.

You’ll manage scheduling, coordinate meetings, prepare reports, and support the executive team in a modern Dallas office equipped with the latest technology.

Qualifications

• 3+ years of experience as an Executive Assistant.
• Bachelor's degree in Business Administration or related field.
• Proficiency in Microsoft Office Suite and calendar management.

Responsibilities

• Manage the executive’s calendar, including scheduling meetings and travel arrangements.
• Assist with meeting preparation, including drafting minutes and follow-up actions.
• Handle incoming/outgoing communications and ensure timely responses.
• Coordinate with departments to present information clearly to executives.
• Maintain and update executive files and organize documents.
• Prepare reports and presentations for executive review.
• Perform administrative tasks such as expense reports and office supplies.
• Support meetings and events with research, note-taking, and follow-up actions.

Skills

Calendar management

Administrative support

Microsoft Office

Communication skills

Time management

Education

Bachelor's degree in Business Administration

3+ years Executive Assistant experience

Tools

Outlook

PowerPoint

Excel

Job description

Keystone Prime Solutions, a prominent technology company based in Dallas, Texas, is currently seeking a highly organized and detail-oriented Executive Assistant to join their team on a full-time basis. The role offers a competitive salary that is negotiable, reflecting the company's commitment to recognizing and rewarding exceptional talent. The company is open to applications from candidates who are eager to contribute their skills and expertise to the organization. Interested individuals are encouraged to submit their applications before the deadline of November 22, 2026.

You’ll manage scheduling, coordinate meetings, and ensure smooth communication across the company. You’ll also handle administrative tasks, prepare reports, and support the executive team.

You’ll work in a collaborative environment with the executive team in Dallas, TX, where the office is modern and equipped with the latest technology, including state-of-the-art computers, high-speed internet, and advanced communication tools. The space is designed to foster creativity and productivity, with open floor plans that encourage interaction and teamwork. The office also features comfortable seating and ergonomic furniture to support a healthy work environment. Additionally, there are dedicated meeting rooms and breakout spaces for both formal and informal discussions.

The salary for this position is negotiable, allowing for a discussion between the employer and the candidate to reach a mutually beneficial agreement.

• health insurance to cover medical expenses.
• retirement plans to help employees save for their future.
• paid time off to allow for personal and professional development.

You must have 3+ years of experience as an Executive Assistant. Proficiency in Microsoft Office Suite is required. Strong organizational skills and attention to detail are essential.

Keystone Prime is an equal opportunity employer and encourages applications from all qualified candidates.

Responsibilities and Requirements

• Manage the executive’s calendar, including scheduling meetings, coordinating travel arrangements, and preparing agendas.
• Assist with the preparation and organization of high-level meetings, including drafting minutes and follow-up actions.
• Handle incoming and outgoing communications, including emails, calls, and messages, ensuring timely and accurate responses.
• Coordinate with various departments to gather information and present it to executives in a clear and concise manner.
• Maintain and update executive files, ensuring all documents are organized and easily accessible.
• Assist with the preparation of reports and presentations for executive review.
• Perform administrative tasks such as expense reports, travel arrangements, and office supplies.
• Support the executive in preparing for meetings and events, including research, note‑taking, and follow‑up actions.
• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3-5 years of experience in an executive assistant role, preferably in a fast‑paced, tech environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both written and verbal, with the ability to interact with executives and other departments effectively.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Experience with project management tools and calendar management software is a plus.
• Detail‑oriented with a keen eye for accuracy and a commitment to maintaining high standards of professionalism.
• Ability to work well under pressure and adapt to a changing work environment.