Personal Assistant

staffingsolutiongroup.com; Austin (TX); Presencial; USD 42.000 - 60.000; Jornada completa

Descripción de la vacante

Staffing Solution Group is seeking a versatile Personal Assistant to support senior management with administrative tasks, scheduling, note-taking, and correspondence. The role involves data entry, calendar management, travel arrangements, and coordination across departments.

The ideal candidate has 2+ years in administrative roles, proficiency with MS Office, and excellent organizational skills. On-site duties include prepping meetings and managing office logistics as needed.

Formación

• High School Diploma required.
• 2+ years of administrative or secretarial experience.
• 1+ years of PA experience preferred.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Proficient note-taking, typing, recordkeeping and organizing skills.

Responsabilidades

• Schedule meetings and manage calendars.
• Take notes and prepare comprehensive meeting minutes.
• Handle correspondence for management.
• Input data into systems and maintain databases.
• Coordinate with internal departments and arrange travel per policy.
• Draft emails and letters and prepare presentations.
• Arrange appointments and manage calendar reminders.
• Order office supplies and manage mail and courier services.
• Maintain facilities for scheduled events and assist with refreshments.

Conocimientos

Note-taking

Calendar management

Communication

Data entry

Office software

Educación

High School Diploma

Herramientas

MS Outlook

Excel

Word

PowerPoint

Descripción del empleo

We are looking for a versatile and organized Personal Assistant to perform support and administrative duties. This role requires you to schedule meetings, take notes, handle correspondence for management, among other tasks.

Responsibilities:

• Report to senior management and perform administrative and secretarial work.
• Input data into the system and maintain a database.
• Coordinating with internal departments, answering calls, and ensuring convenient travel arrangements are in accordance with company policies.
• Typing, editing reports, and preparing presentations.
• Managing internal and external communications on behalf of senior management.
• Arranging appointments, managing calendar, and sending reminders.
• Maintaining facilities for scheduled events and preparing refreshments if necessary.
• Scan, make copies, and fax papers as well as take notes when required.
• Contacting vendors for office supplies.
• Schedule meetings and manage calendars.
• Answer phone calls and emails and take messages.
• Take accurate and comprehensive notes at meetings.
• Help with daily time management.
• Plan travel, including flights, accommodation and ground transportation.
• Coordinate events and speaking engagements.
• Draft correspondence such as emails and letters.
• Ordering office supplies and replacements, as well as managing mail and courier services.

Qualifications:

• High School Diploma
• 2+ years experience of administrative or secretarial work
• 1+ years of PA experience would be a plus
• Strong experience in creating documents utilizing business applications such as Excel, Word, and Powerpoint
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding
• Proficient note-taking, typing, recordkeeping, and organizing skills