Administrative Assistant

GetJobSmart; Philadelphia (Philadelphia County); Sur place; USD 42 000 - 62 000; Plein temps

Avantages offerts par ce poste

Health insurance

Retirement plan with employer matching

Professional development opportunities

Flexible work arrangements

Wellness programs

Paid time off

Résumé du poste

Pioneer Elite Partners in Philadelphia, PA is seeking an experienced Administrative Assistant to support daily office operations and team activities. This full-time role offers a negotiable salary and a chance to contribute to a collaborative, client-focused environment.

Responsibilities include scheduling, correspondence management, and assisting with financial reports while coordinating with vendors. Ideal candidates have at least 2 years in financial services admin and strong Excel/Outlook

Qualifications

• Bachelor's degree in Business Administration or related field, or equivalent experience.
• Minimum of 2 years of administrative or office support experience.
• Excellent communication and interpersonal skills, with ability to work well with a diverse team.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong organizational and time-management skills.

Responsabilités

• Manage office administrative tasks, including scheduling, coordinating meetings, and maintaining office records.
• Provide high-level administrative support to our team, including preparing and distributing materials, and handling correspondence.
• Assist in the preparation of financial reports and other documents, ensuring accuracy and completeness.
• Coordinate with external vendors and service providers to ensure timely delivery of services.
• Maintain a well-organized and efficient workspace, ensuring that all materials are properly filed and stored.
• Assist in the planning and execution of office events and meetings.

Connaissances

Communication skills

Organizational skills

Time management

Formation

Bachelor's degree in Business Administration or related field

Outils

Microsoft Office Suite

Excel

Outlook

Description du poste

Pioneer Elite Partners, a prominent financial services firm based in Philadelphia, PA, is seeking an experienced Administrative Assistant. This role involves supporting daily office operations and team activities. The position is full-time with a negotiable salary. Applications are due by November 23, 2026.

As an Administrative Assistant, you will handle office tasks such as scheduling appointments, managing correspondence, and maintaining records. You will also assist with client communications and coordinate with team members to ensure timely project completion.

You will work in a professional environment with a dedicated team in Philadelphia, PA. The office culture is collaborative and focused on delivering exceptional service to clients.

Benefits may include:

• comprehensive health insurance coverage
• a retirement plan with employer matching contributions
• opportunities for professional development, such as workshops, training programs, and access to industry conferences
• flexible work arrangements
• wellness programs
• paid time off for personal or family needs

Applicants should have at least 2 years of administrative experience in a financial services environment. Proficiency in Microsoft Office Suite is required. Strong communication and organizational skills are essential.

What you will do:

1. Manage office administrative tasks, including scheduling, coordinating meetings, and maintaining office records.
2. Provide high-level administrative support to our team, including preparing and distributing materials, and handling correspondence.
3. Assist in the preparation of financial reports and other documents, ensuring accuracy and completeness.
4. Coordinate with external vendors and service providers to ensure timely delivery of services.
5. Maintain a well-organized and efficient workspace, ensuring that all materials are properly filed and stored.
6. Assist in the planning and execution of office events and meetings.

What we need:

1. Bachelor's degree in Business Administration, Administrative Studies, or a related field, or equivalent experience.
2. Minimum of 2 years of experience in an administrative or office support role.
3. Strong organizational and time management skills.
4. Excellent communication and interpersonal skills, with the ability to work well with a diverse team.
5. Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
6. Attention to detail and a commitment to accuracy and confidentiality.