Secret-Cleared Executive Assistant & Office Manager

ARServices Limited; Falls Church (VA); Hybrid; USD 75,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and disability coverage

401(k) with company match

Paid time off

Paid holidays

Professional development opportunities

Employee wellness resources

Job summary

ARServices seeks an Executive Assistant/Office Manager to provide proactive executive support to the CEO and oversee core office operations at our Falls Church, VA headquarters.

The role demands exceptional organizational skills, sound judgment, and discretion, with responsibilities spanning calendar management, travel planning, meeting coordination, and executive correspondence with internal and external stakeholders.

Qualifications

• Demonstrated experience providing administrative, executive, project, or operational support in a professional business environment.
• Organizational and prioritization skills with exceptional attention to detail.
• Ability to adapt quickly and learn new systems with minimal supervision.
• Professionalism, discretion, and strong emotional intelligence across all levels.
• Excellent written and verbal communication skills for executive-level correspondence.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and exercise sound judgment.
• Bachelor's degree in Business Administration or related field.
• Valid driver's license; occasional extended hours or event support.

Responsibilities

• Provide proactive calendar management for the CEO, including scheduling and conflict resolution.
• Serve as primary contact for executive communications with internal and external stakeholders.
• Coordinate executive meetings, agendas, materials, logistics, and follow-up.
• Arrange and coordinate domestic and international travel, including itineraries and accommodations.
• Support day-to-day corporate office operations, vendor coordination, and events.
• Prepare, edit, and organize executive correspondence, presentations, and reports.
• Maintain confidentiality and demonstrate professional judgment.
• Build relationships and anticipate administrative and operational needs of the Executive Office.
• Demonstrate initiative and adaptability while supporting executive priorities.
• Perform other duties and special projects as assigned.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Problem solving

Attention to detail

Learning agility

MS Office proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

ARServices seeks an Executive Assistant/Office Manager to provide proactive executive support to the CEO and oversee core office operations at our Falls Church, VA headquarters.

The role demands exceptional organizational skills, sound judgment, and discretion, with responsibilities spanning calendar management, travel planning, meeting coordination, and executive correspondence with internal and external stakeholders.