Executive Assistant/Office Manager

ARSERVICES; Falls Church (VA); On-site; USD 75,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off & holidays

Professional development opportunities

Job summary

ARServices, based in Falls Church, VA, seeks an Executive Assistant/Office Manager to provide proactive support to the CEO and manage key office operations in a full-time, on-site role. The position requires strong organizational skills, discretion, and the ability to coordinate communications, meetings, and travel for domestic and international engagements.

The ideal candidate will have a Bachelor’s degree, exceptional written and verbal skills, and advanced MS Office proficiency.

Qualifications

• Experience providing administrative, executive, project, or operational support in a professional business environment.
• Strong organization, prioritization, problem-solving, and attention to detail.

Responsibilities

• Provide proactive calendar management for the CEO, including scheduling, prioritization, conflict resolution, and adjustments.
• Serve as a primary point of contact for executive communications with internal and external stakeholders.
• Coordinate executive meetings, including scheduling, agendas, materials, logistics, and follow-up actions.
• Arrange and coordinate domestic and international travel, including itineraries and related logistics.
• Support day-to-day operations of the corporate office, including coordination of vendors, office supplies, facility needs, and company events.
• Prepare, edit, and organize executive correspondence, presentations, reports, and other business documents.
• Demonstrate discretion and confidentiality in handling sensitive information.

Skills

Administrative support

Organization

Learning agility

Executive presence

Communication skills

MS Office proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Overview

ARServices delivers innovative program management, financial, technical, and advisory solutions that advance national security missions across the Federal Government. With deep expertise supporting the Department of Defense, Intelligence Community, and other national security agencies, we help our customers address complex Countering Weapons of Mass Destruction (CWMD) and CBRNE challenges through responsive, mission-focused solutions that strengthen operational readiness and protect the nation.Build a career that supports the mission. ARServices partners with defense, intelligence, and federal civilian agencies to solve complex national security challenges.

Why Work at ARServices?

At ARServices, your work has purpose. Every day, our employees help solve complex challenges that strengthen national security and support critical government missions. We invest in talented professionals by fostering a collaborative, mission-focused culture where innovation is encouraged, contributions are recognized, and career growth is supported. Guided by our core values of Agility, Reliability, and Success, we empower our people to make an impact, both for our customers and for the future.

Position Description

The Executive Assistant/Office Manager provides proactive executive support to the CEO while overseeing key office operations and coordinating administrative functions for the corporate office. This highly visible role requires exceptional organizational skills, sound judgment, discretion, adaptability, and the ability to anticipate needs in a fast-paced, mission-driven environment.
The successful candidate demonstrates initiative, anticipates executive needs, and proactively resolves challenges while maintaining the highest standards of professionalism and confidentiality. The position serves as a primary point of contact for executive communications and facilitates effective communication, coordination, and administrative support for the CEO and the Executive Office.
A qualified candidate will perform the following duties and responsibilities, but are not limited to:

• Provide proactive calendar management for the CEO, including scheduling, prioritization, conflict resolution, and adjustments.
• Serve as a primary point of contact for executive communications with internal and external stakeholders.
• Coordinate executive meetings, including scheduling, agendas, meeting materials, logistics, and follow-up actions.
• Arrange and coordinate domestic and international travel, including itineraries, accommodations, and related logistics.
• Support the day-to-day operations of the corporate office, including coordination of vendors, office supplies, facility needs, and company events.
• Prepare, edit, and organize executive correspondence, presentations, reports, and other business documents as needed.
• Exercise sound judgment, professionalism, and the highest level of confidentiality when handling sensitive information.
• Build and maintain effective working relationships while anticipating the administrative and operational needs of the Executive Office.
• Demonstrate initiative, adaptability, and a commitment to continuous learning while contributing to the efficient execution of executive priorities.
• Perform other duties and special projects as assigned.

Required Qualifications

• Demonstrated experience providing administrative, executive, project, or operational support in a professional business environment.
• Demonstrated competencies in organization, prioritization, problem-solving, and managing multiple competing priorities with exceptional attention to detail.
• Proven learning agility with the ability to quickly adapt, learn new systems, and assume increasing levels of responsibility.
• Strong executive presence, professionalism, discretion, and emotional intelligence, with the ability to build productive working relationships across all levels of the organization.
• Excellent written and verbal communication skills, including the ability to prepare, edit, and organize executive correspondence and business documents.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated initiative, sound judgment, and the ability to work independently while exercising the highest level of confidentiality.
• Bachelor's degree in Business Administration or a related field.
• Valid driver's license with the flexibility to occasionally work extended hours or support business events as needed.

Security Clearance Requirement

ActiveSecretclearance

Location & Travel

This is a full-time, on-site position based inFalls Church, VA, with occasional evening or weekend support

Preferred Qualifications

• Active Secret or Top-Secret clearance
• Experience supporting executive or senior leadership.
• Experience in a government contracting, defense, military, or similarly regulated environment.

Total Rewards

At ARServices, we recognize that our employees are our greatest asset. We are committed to providing competitive compensation, meaningful career development opportunities, and a comprehensive benefits package designed to support your health, financial well-being, and work-life balance. Our offerings include medical, dental, and vision insurance, life and disability coverage, a 401(k) retirement plan with company match, paid time off, paid holidays, professional development opportunities, and employee wellness resources. Eligible employees may also participate in additional company-sponsored programs and benefits. We are proud to foster a culture built on Agility, Reliability, and Success, where employees are recognized for their contributions and empowered to grow their careers while supporting critical national security missions.
Compensation at ARServices is determined based on a variety of job-related factors, including education, relevant experience, certifications, knowledge, skills, competencies, internal equity, external market considerations, geographic location, security clearance level, contract labor category and funding requirements, organizational needs, and applicable federal, state, and local laws. The projected compensation range for this position is based on full-time status. Actual starting compensation will be determined based on the selected candidate's qualifications and the factors identified above. For part-time positions, compensation will be adjusted proportionately based on scheduled hours worked.

Posted Salary Range

USD $75,000.00 – USD $115,000.00 / Yr.

Equal Employment Opportunity

ARServices is an Equal Opportunity Employer and is committed to fostering a workplace where employment decisions are based on qualifications, merit, business needs, and performance. We consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, pregnancy or related medical conditions, protected veteran status, military status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

ARServices is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation to participate in the application or interview process, perform the essential functions of a position, or access other employment benefits, please contact our Talent Acquisition team for assistance.