Secret-Cleared Event Manager for DoD Conferences

T3W Business Solutions Inc; Arlington (VA); On-site; USD 65,000 - 85,000; Full time

Job summary

T3W Business Solutions Inc, Arlington, VA, is seeking an experienced Event Management Specialist to support Army National Guard events with end-to-end planning and execution. Responsibilities include market research, hotel coordination, cost analysis, and coordinating with multiple offices.

Ideal candidates will have 3–5 years in event management, strong communication and organizational skills, and an active Secret Clearance.

Qualifications

• Bachelor’s degree in a relevant field or 8 years of relevant work experience in lieu of education.
• 3–5 years of event management, conference support, program support, or administrative experience
• Experience with market research, cost comparisons, hotel coordination, or site surveys
• Strong written communication, editing, research, data analysis, and organizational skills
• Proficiency with Microsoft Office and maintaining tracking spreadsheets, correspondence, and briefing materials
• Must complete ETMS2 training and security-awareness training
• Must be available for in-person support at ARNG Headquarters, Arlington, VA
• Active Secret Clearance required

Responsibilities

• Review, process, and monitor ARNG conference submission packets and coordinate with officers throughout the event lifecycle.
• Conduct market research, cost analysis, and site-location surveys per conference guidance.
• Prepare Cost Analysis Forms and submit findings through the review process.
• Provide hotel Letter of Intent templates and coordinate signatures; route agreements for approval.
• Coordinate logistics: meeting space, lodging, transportation, A/V, facilities, and security for classified events as needed.
• Capture logistics plans and provide weekly status updates; reconcile event and hotel registrations.
• Assist with site surveys to identify cost-efficient event locations.
• Execute Tier 1 and Tier 2 events and coordinate with conference support offices.

Skills

Event planning

Market research

Cost analysis

Written communication

Organizational skills

Education

Bachelor’s degree in relevant field

8 years of relevant work experience in lieu of education

Tools

ETMS2

Microsoft Office

CNGBI 8100.01A policy

Job description

T3W Business Solutions Inc, Arlington, VA, is seeking an experienced Event Management Specialist to support Army National Guard events with end-to-end planning and execution. Responsibilities include market research, hotel coordination, cost analysis, and coordinating with multiple offices.

Ideal candidates will have 3–5 years in event management, strong communication and organizational skills, and an active Secret Clearance.