Event Management Specialist

T3W Business Solutions Inc; Arlington (VA); On-site; USD 65,000 - 85,000; Full time

Job summary

T3W Business Solutions Inc, Arlington, VA, is seeking an experienced Event Management Specialist to support Army National Guard events with end-to-end planning and execution. Responsibilities include market research, hotel coordination, cost analysis, and coordinating with multiple offices.

Ideal candidates will have 3–5 years in event management, strong communication and organizational skills, and an active Secret Clearance.

Qualifications

• Bachelor’s degree in a relevant field or 8 years of relevant work experience in lieu of education.
• 3–5 years of event management, conference support, program support, or administrative experience
• Experience with market research, cost comparisons, hotel coordination, or site surveys
• Strong written communication, editing, research, data analysis, and organizational skills
• Proficiency with Microsoft Office and maintaining tracking spreadsheets, correspondence, and briefing materials
• Must complete ETMS2 training and security-awareness training
• Must be available for in-person support at ARNG Headquarters, Arlington, VA
• Active Secret Clearance required

Responsibilities

• Review, process, and monitor ARNG conference submission packets and coordinate with officers throughout the event lifecycle.
• Conduct market research, cost analysis, and site-location surveys per conference guidance.
• Prepare Cost Analysis Forms and submit findings through the review process.
• Provide hotel Letter of Intent templates and coordinate signatures; route agreements for approval.
• Coordinate logistics: meeting space, lodging, transportation, A/V, facilities, and security for classified events as needed.
• Capture logistics plans and provide weekly status updates; reconcile event and hotel registrations.
• Assist with site surveys to identify cost-efficient event locations.
• Execute Tier 1 and Tier 2 events and coordinate with conference support offices.

Skills

Event planning

Market research

Cost analysis

Written communication

Organizational skills

Education

Bachelor’s degree in relevant field

8 years of relevant work experience in lieu of education

Tools

ETMS2

Microsoft Office

CNGBI 8100.01A policy

Job description

T3W Business Solutions Inc

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our clients' daily facility operations, planning, and compliance programs. We are searching for an experienced candidate for the position of Event Management Specialist in Arlington, VA.

Summary

Provides Army National Guard event planning and execution support with primary responsibility for market research, hotel coordination, letters of intent, logistical planning, and facilities and audiovisual coordination.

Responsibilities

• Review, process, and monitor assigned ARNG conference submission packets and coordinate with action officers throughout the event lifecycle.
• Conduct market research, cost analysis, and site-location surveys in accordance with applicable conference guidance.
• Prepare Cost Analysis Forms and submit market-research findings through the required review process.
• Provide approved hotel Letter of Intent templates, coordinate signatures with hosting properties, and route agreements to the Conference Management Chief for approval.
• Coordinate logistical support, including meeting space, attendee lodging, transportation, audiovisual requirements, facilities, and security support for classified events when required.
• Capture logistics plans and provide weekly status updates, including reconciliation of event-registration and hotel-registration data.
• Assist with site surveys to evaluate cost-effective and efficient event locations.
• Execute assigned Tier 1 and Tier 2 events and coordinate meetings with conference support offices.

Requirements

• Bachelor’s degree in relevant field, or in lieu of education must have 8 years of relevant work experience
• 3-5 years of relevant event management, conference support, program support, or administrative experience
• Experience conducting event-related market research, cost comparisons, hotel coordination, or site surveys
• Strong written communication, editing, research, data analysis, and organizational skills
• Proficiency with Microsoft Office applications and the ability to maintain accurate tracking spreadsheets, correspondence, and briefing materials
• Complete required ETMS2 training before system access and maintain required security-awareness training
• Must be available to support in-person requirements at ARNG Headquarters, Arlington, VA, as needed
• Must possess an active Secret Clearance-Required

Preferred Qualifications

• Experience supporting DoD or National Guard conferences and applying CNGBI 8100.01A conference policy
• Hands-on experience with ETMS2 and the Department Conference Reporting Tool
• Experience coordinating multi-party event logistics under firm deadlines

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Equal employment opportunity, including veterans and individuals with disabilities.