Event Management Specialist

T3W Business Solutions, Inc.; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

T3W Business Solutions, Inc. in Arlington, VA, seeks an experienced Event Management Specialist to support ARNG event packets from submission through closeout. You will coordinate with officers, review policies, and ensure timely compliance for Tier 2 and Tier 3 events.

The role requires 3–5 years in event support, strong written communication, and proficiency in MS Office, ETMS2, and SharePoint. In-person work at ARNG Headquarters is expected as needed.

Qualifications

• Bachelor’s degree or 8 years of relevant work experience.
• 3–5 years of event management or conference support experience.
• Experience translating policy requirements into administrative products.
• Strong written communication, editing, research, data analysis, and organization.
• Proficient with Microsoft Office and tracking spreadsheets.

Responsibilities

• Obtain, review, and monitor ARNG event packets through completion.
• Coordinate with officers and workflow managers to meet policy guidelines.
• Research DoD/DA/NGB/ARNG policies to evaluate packet compliance.
• Recommend solutions for packet deficiencies and update procedures.
• Support annual conference reporting and DoD Conference Tool data.
• Conduct data mining and prepare charts, memoranda, and analyses.
• Build and maintain tracking spreadsheets for packets and events.
• Execute Tier 2/3 events and maintain communication through completion.

Skills

Event management

Communication

Data analysis

Microsoft Office

ETMS2 training

CAC access

In-person support

Education

Bachelor’s degree or equivalent experience

Tools

ETMS2

SharePoint

DoD Conference Tool

Job description

Description

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our clients' daily facility operations, planning, and compliance programs. We are searching for an experienced candidate for the position of Event Management Specialist in Arlington, VA.

Summary

Supports Army National Guard event request packets, policy and data analysis, conference reporting, and the execution of assigned Tier 2 and Tier 3 events from initial submission through closeout.

Responsibilities

• Obtain, review, compile, track, and monitor ARNG event request packets in ETMS2 through completion.
• Coordinate with action officers and workflow managers to ensure complete packets are submitted within established policy guidelines and suspense dates.
• Research DoD, Department of the Army, National Guard Bureau, and ARNG conference policies to evaluate packet compliance and identify documented shortfalls.
• Recommend potential solutions for packet deficiencies and incorporate approved process changes into internal control procedures.
• Support annual and ongoing conference reporting, including collection and validation of event data for the DoD Conference Tool.
• Conduct data mining in conference planning and SharePoint submission tools and prepare charts, graphs, memoranda, and analytical products.
• Build and maintain tracking spreadsheets for packet status, event activity, registration, lodging, and required reporting.
• Execute assigned Tier 3 and Tier 2 events and maintain communication with action offices through event completion.

Requirements

• Bachelor’s degree in relevant field, or in lieu of education must have 8 years of relevant work experience
• 3-5 years of relevant event management, conference support, program support, or administrative experience
• Experience reviewing policy or regulatory requirements and translating them into accurate administrative products
• Strong written communication, editing, research, data analysis, and organizational skills
• Proficiency with Microsoft Office applications and the ability to maintain accurate tracking spreadsheets, correspondence, and briefing materials
• Complete required ETMS2 training before system access and maintain required security-awareness training
• Must be available to support in-person requirements at ARNG Headquarters, Arlington, VA, as needed
• Must be able to obtain a Common Access Card(CAC)

Preferred Qualifications

• Experience supporting DoD or National Guard conferences and applying CNGBI 8100.01A conference policy
• Hands-on experience with ETMS2 and the Department Conference Reporting Tool
• Experience with SharePoint conference data, data mining, and policy-compliance analysis
• Have an active Secret Clearance

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.