Event Management Specialist

T3W Business Solutions Inc; Camp Springs (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

T3W Business Solutions, Inc. in Maryland is seeking an experienced Event Management Specialist to support Joint Base Andrews, MD. The role focuses on managing conference packets, coordinating SharePoint content, and ensuring compliance with DoD procedures.

The candidate will collect data for reporting, maintain calendars and training materials, and coordinate with government officers to execute Tier 2 events and related logistics. A secret clearance is required.

Qualifications

• Bachelor’s degree required; or 8 years of relevant work experience in lieu.
• 3-5 years in event management, conference support, or administrative roles.
• Experience administering SharePoint content, permissions, calendars, and document libraries.
• Strong written communication, editing, research, data analysis and organization skills.
• Proficiency with Microsoft Office and maintaining tracking spreadsheets and briefing materials.

Responsibilities

• Review and monitor ANG conference submission packets in ETMS2 and communicate with action officers through completion.
• Collect conference activity data and support annual/ongoing reporting via the DoD Conference Tool.
• Coordinate conference website content and serve as a GKN SharePoint content editor for sites, pages, lists, calendars, and libraries.
• Build and maintain conference calendars and tracking spreadsheets; identify scheduling conflicts and support closeout activities.
• Review and edit correspondence, taskers, memoranda, briefings, and conference materials for content, grammar, formatting, and policy compliance.
• Update training materials and support packages, and disseminate conference-management resources.
• Coordinate with government action officers and conference support offices; participate in program meetings.
• Execute Tier 2 events and support facilities, audiovisual, and other logistical requirements.

Skills

SharePoint administration

MS Office proficiency

Communication

Documentation/ editing

Data analysis

Scheduling/ planning

Education

Bachelor’s degree

8 years of relevant work experience in lieu

Tools

ETMS2

DoD Conference Tool

SharePoint content editor tools

Job description

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our clients' daily facility operations, planning, and compliance programs. We are searching for an experienced candidate for the position of Event Management Specialist at Joint Base Andrews, MD.

Summary

Supports Air National Guard event packets and business processes, including SharePoint content management, training materials, reporting tools, event closeout, correspondence, taskers, tracking products, and briefing support.

Responsibilities

• Review, process, and monitor ANG conference submission packets in ETMS2 and maintain communication with action officers through completion.
• Collect conference activity data and support annual and ongoing reporting through the DoD Conference Tool.
• Provide conference website coordination and serve as a GKN SharePoint content editor for sites, sub-sites, pages, lists, calendars, document libraries, links, permissions, and uploaded content.
• Build and maintain conference calendars and tracking spreadsheets, identify scheduling conflicts, and support event closeout activities.
• Review and edit correspondence, taskers, memoranda, briefings, and conference materials for content, grammar, formatting, and policy compliance.
• Evaluate, update, catalog, assemble, and disseminate conference-management training materials, training support packages, and Programs of Instruction.
• Participate in program meetings, collect scheduling data, and coordinate with government action officers and conference support offices.
• Execute assigned Tier 2 events and support facilities, audiovisual, and other logistical requirements.

Requirements

• Bachelor’s degree in relevant field, or in lieu of education must have 8 years of relevant work experience
• 3-5 years of relevant event management, conference support, program support, or administrative experience
• Experience administering SharePoint content, permissions, lists, calendars, and document libraries
• Strong written communication, editing, research, data analysis, and organizational skills
• Proficiency with Microsoft Office applications and the ability to maintain accurate tracking spreadsheets, correspondence, and briefing materials
• Complete required ETMS2 training before system access and maintain required security-awareness training
• Must be available to support in-person requirements at ANG Readiness Center, Joint Base Andrews, MD, as needed
• Must possess an active Secret Clearance-Required

Preferred Qualifications

• Experience supporting DoD or National Guard conferences and applying CNGBI 8100.01A conference policy
• Hands-on experience with ETMS2 and the Department Conference Reporting Tool
• Experience developing or maintaining training materials and business-process documentation

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Equal employment opportunity, including veterans and individuals with disabilities.

PI287391305