Senior Event Management Specialist /Team Lead

T3W Business Solutions Inc; Arlington (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

T3W Business Solutions Inc. in Arlington, VA, is seeking a Senior Event Management Specialist / Team Lead for the National Guard Bureau Joint Staff.

This role leads day-to-day conference management, oversees high-visibility event packages, and coordinates cross-functional teams. The ideal candidate has 5+ years in event management, experience planning National Guard/Army Reserve events, and an active Secret clearance.

Qualifications

• Bachelor’s degree or 8 years of experience
• 5+ years event and meeting management
• 5+ years planning National Guard/Army Reserve Federal Conference events
• 5+ years as Assistant Event Manager directing up to six Event Planners across 360 events per quarter
• Experience leading teams and performing quality control for complex, deadline-driven work
• Strong written communication, editing, research, data analysis, and organizational skills
• Proficiency with Microsoft Office applications and tracking spreadsheets/briefing materials
• Active Secret Clearance required

Responsibilities

• Lead quality-control reviews of event packets, deliverables, and briefing materials for accuracy and policy compliance
• Review, process and monitor conference submission packets in ETMS2
• Provide senior planning guidance to the Conference Management Chief
• Lead annual conference data calls and required reporting
• Oversee complex packages and Tier 1 events and coordinate with officers and support organizations
• Maintain conference planning SOP and evaluation records of locations and performance
• Coordinate facilities, audiovisual support, security, transportation, lodging, and meeting space
• Serve as alternate Contract Manager and ensure work remains within contract scope

Skills

Written communication

Editing

Research

Data analysis

Organizational skills

MS Office proficiency

Security clearance

Education

Bachelor’s degree or equivalent experience

Tools

ETMS2

Department Conference Reporting Tool

Microsoft Office

Job description

T3W Business Solutions Inc

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our clients' daily facility operations, planning, and compliance programs. We are searching for an experienced candidate for the position of Senior Event Management Specialist /Team Lead at NGB Joint Staff in Arlington, VA.

Summary

Leads day-to-day conference management support for National Guard Bureau Joint Staff events, oversees complex and high-visibility event packages, and provides quality control and operational coordination across the event management team.

Responsibilities

• Lead quality-control reviews of event request packets, deliverables, correspondence, tracking products, and briefing materials for accuracy, completeness, timeliness, and compliance with governing policy.
• Review, process, and monitor assigned NGB Joint Staff conference submission packets in ETMS2 before forwarding them for processing.
• Provide senior planning guidance to the Conference Management Chief and recommend solutions for complex event coordination or packet-compliance issues.
• Lead annual conference data calls, prepare and review Monthly Status Report inputs, and support required annual and ongoing conference reporting.
• Oversee complex packages and Tier 1 events and co-execute assigned high-visibility events, including coordination with action officers and support organizations.
• Maintain the conference planning and management SOP and the evaluation record of prior event locations and site performance.
• Support development and maintenance of the Quality Control Plan; identify deficiencies and track corrective actions to prevent recurrence.
• Prepare fiscal-year conference review presentations, analytical memoranda, and briefing materials for government approval; recommend improvements to conference training materials.
• Coordinate facilities, audiovisual support, security, transportation, lodging, meeting space, and other conference support requirements.
• Maintain relationships with internal and external government contacts and participate in conference management program meetings.
• Serve as the alternate Contract Manager when designated, with authority to support contract performance and ensure work remains within contract scope.

Requirements

• Bachelor’s degree or in lieu of degree must have 8 years of experience
• 5+ year’s event and meeting management
• 5+ years planning National Guard and Army Reserve events for Federal Conference
• 5+ of those years as Assistant Event Manager directing up to six Event Planners across up to 360 events per quarter.
• Demonstrated experience leading teams and performing quality control for complex, deadline-driven work
• Strong written communication, editing, research, data analysis, and organizational skills
• Proficiency with Microsoft Office applications and the ability to maintain accurate tracking spreadsheets, correspondence, and briefing materials
• Complete required ETMS2 training before system access and maintain required security-awareness training
• Must be available to support in-person requirements at NGB Joint Staff, ARNG, Arlington, VA, as needed
• Requires a highly experienced professional with proven ability to work effectively with senior military leadership and a strong understanding of the contract’s objectives, requirements, and operational environment
• Must have an active Secret Clearance-Required

Preferred Qualifications

• Experience supporting DoD or National Guard conferences and applying CNGBI 8100.01A conference policy
• Hands-on experience with ETMS2 and the Department Conference Reporting Tool
• Working knowledge of DoD and National Guard conference policy and event approval processes

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Equal employment opportunity, including veterans and individuals with disabilities.