School Office Specialist

Springfield Empowerment Zone Partnership; Springfield (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

Springfield Public Schools is seeking an organized administrative professional to support the principal, assistant principals and school office staff. The role handles attendance logs, payroll prep, records management and document proofreading.

You will maintain PowerSchool pupil information, process requisitions, respond to inquiries, and ensure timely processing of payroll and memos in a collaborative district environment.

Qualifications

• Civil Service eligibility required.
• High school diploma or equivalent.
• Ability to type, word process and proofread letters and documents of above-average difficulty.
• Strong organizational and interpersonal skills.
• Ability to perform duties with minimal supervision.
• Willingness to work hours aligned with the school schedule.
• Must be a resident of Springfield.

Responsibilities

• Maintains a Daily Teacher Attendance Log and records staff time for substitutes.
• Maintains PowerSchool with updated pupil information.
• Keeps updated records on school staff.
• Performs word processing, typing and proofreading of letters and documents.
• Prepares payroll-related items and submits to Payroll Department.
• Prepares requisitions and maintains purchase orders.
• Welcomes visitors and directs inquiries to appropriate staff.
• Operates office equipment and maintains files.
• Answers telephone and forwards messages.
• Provides support to the Principal, Assistant Principal and office staff.
• Performs other duties as assigned by the Principal and APs.

Skills

Civil Service Eligibility

Typing & proofreading

Organizational skills

Independent work

Schedule flexibility

Springfield resident

Education

High School diploma

Job description

Springfield Public Schools is seeking an organized administrative professional to support the principal, assistant principals and school office staff. The role handles attendance logs, payroll prep, records management and document proofreading.

You will maintain PowerSchool pupil information, process requisitions, respond to inquiries, and ensure timely processing of payroll and memos in a collaborative district environment.