Principal Clerk

Springfield Empowerment Zone Partnership; Springfield (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

Springfield Public Schools is seeking an organized administrative professional to support the principal, assistant principals and school office staff. The role handles attendance logs, payroll prep, records management and document proofreading.

You will maintain PowerSchool pupil information, process requisitions, respond to inquiries, and ensure timely processing of payroll and memos in a collaborative district environment.

Qualifications

• Civil Service eligibility required.
• High school diploma or equivalent.
• Ability to type, word process and proofread letters and documents of above-average difficulty.
• Strong organizational and interpersonal skills.
• Ability to perform duties with minimal supervision.
• Willingness to work hours aligned with the school schedule.
• Must be a resident of Springfield.

Responsibilities

• Maintains a Daily Teacher Attendance Log and records staff time for substitutes.
• Maintains PowerSchool with updated pupil information.
• Keeps updated records on school staff.
• Performs word processing, typing and proofreading of letters and documents.
• Prepares payroll-related items and submits to Payroll Department.
• Prepares requisitions and maintains purchase orders.
• Welcomes visitors and directs inquiries to appropriate staff.
• Operates office equipment and maintains files.
• Answers telephone and forwards messages.
• Provides support to the Principal, Assistant Principal and office staff.
• Performs other duties as assigned by the Principal and APs.

Skills

Civil Service Eligibility

Typing & proofreading

Organizational skills

Independent work

Schedule flexibility

Springfield resident

Education

High School diploma

Job description

Duties

• Maintains a Daily Teacher Attendance Log, keeps record of staffs’ time and related records for substitute teachers and collaboration with Assistant Principal.
• Maintains PowerSchool technology with updated pupil information.
• Maintains updated records on the School staff.
• Performs word processing, typing and proofing of letters, documents and memoranda of more than average difficultly from clear copy, rough draft, recording machines or data personally developed.
• Prepares School’s TLM Payroll, Supplemental pays and submits them to the Payroll Department at the Central Office in a timely matter.
• Prepares MUNIS requisitions and maintains purchase orders.
• Welcomes visitors, responds to their inquiry and/or directs them to the appropriate person.
• Operates fax and copying machines to duplicate various forms, bulletins and notices.
• Organizes and maintains office files
• Answers the telephone, takes messages, and forwards them to the appropriate personnel
• Provides support to the Principal, Assistant Principal and other main office staff.
• Performs any other tasks as directed by the Principal and Assistant Principals.

Qualifications

• Civil Service Eligibility
• High School graduate
• Ability to type, word process and proofread letters and documents or more than average difficulty.
• Strong organizational and interpersonal skills.
• Ability to perform duties and responsibilities with minimal supervision.
• Willingness to work on the schedule that coincides with the hours of the School.
• Must be a resident of Springfield

If you BELIEVE, we have a place for YOU on our team! Come work for us!

About Our District

Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24,000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3rd largest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued, respected, supported, seen and heard. Our students and staff share their ideas and perspectives, learning from and appreciating each other. We are a district that is committed to equity and excellence.

In addition to offering competitive salaries and benefits, we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district, therefore, it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning, data analysis and management. Our district offers career advancement opportunities and is invested in “Grow our Own” and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.

If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position, Carmen Molina-Figueroa will be happy to assist you at [e-mail].

The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, veteran status, or marital status. Additionally, we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability or homelessness.

NONDISCRIMINATION EMPLOYMENT STATEMENT

The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, veteran status, or marital status.

NOTICE OF SEX NONDISCRIMINATION

Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sexual harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.

Inquiries about Title IX may be referred to the Springfield Public Schools’ Title IX Coordinator, [e-mail], the U.S. Department of Education’s Office for Civil Rights at https://ocrcas.ed.gov/contact-ocr, or both.

The Springfield Public Schools Title IX Coordinator is Jeremy Saint Laurent, Chief Legal Counsel in Legal Services, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55325, [e-mail].

Springfield Public School’s sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website, www.springfieldpublicschools.com/non-discrimination

To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to [e-mail]