School Office Administrator (Bilingual Preferred)

Springfield Empowerment Zone Partnership; Springfield (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

Springfield Empowerment Zone Partnership at Springfield Legacy Academy seeks an organized administrative assistant to support school operations. The role includes maintaining a Daily Teacher Attendance Log, updating staff and pupil information in PowerSchool, and assisting the Principal and Assistant Principals.

The position also covers word processing, payroll preparation and timely submission to the Central Office, plus handling office duties, visitor welcome, and general staff support in a

Qualifications

• Civil Service Eligibility
• High School graduate
• Bilingual in English and Spanish strongly preferred
• Ability to type, word process and proofread letters and documents or more than average difficulty.
• Strong organizational and interpersonal skills.
• Ability to perform duties and responsibilities with minimal supervision.
• Willingness to work on the schedule that coincides with the hours of the School.
• Must be a resident of Springfield.

Responsibilities

• Maintains a Daily Teacher Attendance Log, keeps record of employees’ time and related records for substitute teachers and collaboration with Assistant Principal or Principal.
• Maintains PowerSchool technology with updated pupil information.
• Maintains updated records on the School staff.
• Performs word processing, typing and proofing of letters, documents and memoranda of more than average difficultly from clear copy, rough draft, recording machines or data personally developed.
• Prepares School’s Payroll, Supplemental pays and submits them to the Payroll Department at the Central Office in a timely matter.
• Prepares MUNIS requisitions and maintains purchase orders.
• Welcomes visitors, responds to their inquiry and/or directs them to the appropriate person.
• Operates fax and copying machines to duplicate various forms, bulletins and notices.
• Organizes and maintains office files.
• Answers the telephone, takes messages, and forwards them to the appropriate personnel.
• Provides support to the Principal, Assistant Principal and other main office staff.
• Performs any other tasks as directed by the Principal and Assistant Principals.

Skills

Strong organizational skills

Interpersonal skills

Bilingual in English and Spanish

Typing and proofreading

Ability to work with minimal superv is

Education

High School graduate

Civil Service Eligibility

Job description

Springfield Empowerment Zone Partnership at Springfield Legacy Academy seeks an organized administrative assistant to support school operations. The role includes maintaining a Daily Teacher Attendance Log, updating staff and pupil information in PowerSchool, and assisting the Principal and Assistant Principals.

The position also covers word processing, payroll preparation and timely submission to the Central Office, plus handling office duties, visitor welcome, and general staff support in a