School Office Secretary: Student Records & Scheduling

OneCCPS; Virginia; On-site; USD 35,000 - 60,000; Full time

Job summary

Chesterfield County Public Schools is seeking a secretary for the Clover Hill Elementary School on-site. The role provides front-office support, handles student registration, grading processes, scheduling and data stewardship, and maintains confidential records.

Strong communication and organizational skills are essential. Responsibilities include visitor screening, report preparation, and acting as a resource on operations and policies.

Qualifications

• Working knowledge of office practices and procedures; the school or department's programs; business English and mathematics.
• Typing and operating personal computers, word-processing equipment or other automated office systems.
• Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment and work with all levels of the school or department.

Responsibilities

• Provide secretarial support: handle student registration, maintain Synergy, request/send student records, register/withdraw students.
• Handle Grade Quick processes, report cards, scheduling and data stewardship.
• Maintain cumulative and confidential records; screens visitors and calls; prepare reports and correspondence.
• Serve as information resource on operations and policies; backup Time & Attendance and Bookkeeper as needed.
• Operate reprographics, telephone switchboard, fax and basic office equipment.

Skills

Typing

Office software

Communication

Public interaction

Tools

Word processing software

Office equipment

Job description

Chesterfield County Public Schools is seeking a secretary for the Clover Hill Elementary School on-site. The role provides front-office support, handles student registration, grading processes, scheduling and data stewardship, and maintains confidential records.

Strong communication and organizational skills are essential. Responsibilities include visitor screening, report preparation, and acting as a resource on operations and policies.