Administrative Secretary – Student Services

Chester County Intermediate Unit; Downingtown (Chester County); On-site; USD 31,000 - 41,000; Full time

Benefits offered by this job

Health coverage

Life insurance

Disability insurance

Retirement PSERS

Sick leave & personal days

Tuition reimbursement

Job summary

The Chester County Intermediate Unit seeks a motivated secretary for the Student Services division at the Educational Service Center in Downingtown, PA. The role supports the Home & Community Services Department and requires clerical expertise, strong Excel skills, and familiarity with school processes.

Responsibilities include processing referrals, maintaining student and staff information, invoicing, and general office duties in a 260-day, in-person schedule.

Qualifications

• High School Diploma required; post-secondary training preferred.
• 1-3 years secretarial/clerical experience required.
• Familiarity with special education processes and school operations preferred.
• Training in email, word processing, spreadsheets and databases.

Responsibilities

• Process incoming referrals for services.
• Work with a team to set up student and staff information.
• Advanced skills in Excel to set up complex spreadsheets, create data formulas, and manage data analysis.
• Advanced computer skills with inputting data across different systems.
• Excellent verbal and written communication with internal teams and external stakeholders.
• Sound organizational skills to manage multiple responsibilities and timelines.
• Prepare billing invoices and process received invoices for payment.
• Manage clerical duties.
• Daily activities require independent thinking and quick decision-making.

Skills

Attention to detail

Team collaboration

Communication skills

Time management

Education

High School Diploma

Tools

Excel

Word processing

Spreadsheets

Databases

Job description

The Chester County Intermediate Unit seeks a motivated secretary for the Student Services division at the Educational Service Center in Downingtown, PA. The role supports the Home & Community Services Department and requires clerical expertise, strong Excel skills, and familiarity with school processes.

Responsibilities include processing referrals, maintaining student and staff information, invoicing, and general office duties in a 260-day, in-person schedule.