Secretary

Chesterfield County Public Schools; Midlothian (VA); On-site; USD 35,000 - 60,000; Full time

Benefits offered by this job

Wide range of employee benefits

Job summary

Chesterfield County Public Schools is seeking an organized secretary to provide front-office support, handling student registration, records, and scheduling. The role involves data entry, report preparation, and responding to inquiries with professionalism.

The position requires strong typing, computer skills and the ability to handle sensitive information. Candidates should be able to work with various stakeholders and perform routine duties to keep operations running smoothly.

Qualifications

• Working knowledge of office practices and procedures; the school or department's programs; business English and mathematics.
• Working skill in typing, operating personal computers, word-processing equipment or other automated office systems.
• Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment and work with all levels of the school or department.

Responsibilities

• Registers students and maintains student records in Synergy; requests/sends records and handles withdrawals.
• Prepares Grade Quick processes, report cards, scheduling.
• Performs Data Steward processes.
• Maintains cumulative and confidential records for all students.
• Screens visitors, telephone calls and mail; answers inquiries.
• Types, assembles and disseminates reports, handbooks, correspondence, etc.
• Acts as information specialist regarding operations and policies.
• Maintains good rapport with internal and external stakeholders.
• Prepares reports and furnishes information for internal/external requests.
• Performs clerical and routine work to ensure office efficiency.
• Backs up Time and Attendance and Bookkeeper as needed.
• Performs other duties as assigned.

Skills

Office practices

Typing

Word processing

Record keeping

Job description

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

General Description:

Provides secretarial support to the office. Performs a variety of moderately complex work within established procedures and standard practices. Work is under general supervision and requires extensive coordination with others. Requires handling of sensitive information and dealing tactfully with the public. Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues. Accuracy and exercise of sound judgment is required.

Essential Job Functions:

• Schools: Responsible for all student registration processes, maintaining Synergy, requesting/sending student records, register students, withdraw students, etc.
• Responsible for Grade Quick processes, report cards, scheduling.
• Responsible for Data Steward processes.
• Maintains cumulative and confidential records for all students.
• Screens visitors, telephone calls and incoming mail; personally answering inquiries which in the employee's judgment do not require the supervisor's attention.
• Types, assembles and disseminates reports, handbooks, correspondence, etc.
• Acts as an information specialist regarding a variety of matters related to operations and policies.
• Maintains good rapport with internal and external stakeholders.
• Prepares reports and furnishes information requested from within and outside the organization.
• Performs clerical and routine work required to ensure the efficient operation of the office.
• May serve as backup for Time and Attendance and Bookkeeper.
• Performs other duties as assigned.

Budgetary Responsibility:

N/A

Report Preparation:

Data collection and report preparation under supervision

Equipment Operation:

Reprographic, telephone switchboard, fax, computer and general office equipment

Contacts:

Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues.

Work Direction:

N/A

Supervision:

N/A

Decision Making:

Moderate level of independent decision-making.

Formal Policy-Setting Responsibilities:

N/A

Physical Demands:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear. The employee is required to stand, walk, stoop and kneel. Some light lifting may be required.

Work Environment:

The employee regularly works in an office environment. The noise level in the work environment is quiet to moderate.

Qualifications:

• Working knowledge of office practices and procedures; the school or department's programs; business English and mathematics.
• Working skill in typing, operating personal computers, word-processing equipment or other automated office systems.
• Demonstrated ability to perform a variety of secretarial duties for one or more professionals; communicate effectively both orally and in writing; exercise judgment and work with all levels of the school or department.

Additional Job Requirements:

Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities. Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History Investigation State Police Criminal History Investigation Child Protective Services (CPS) Investigation Tuberculosis Screening/Test

Compensation:

$35,042.18 - $59,590.33

Hours Per Day:

8 Days Per Year 237

Benefits:

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.

As one of the largest and most innovative school divisions in the nation, Chesterfield County Public Schools is committed to creating a better tomorrow through authentic and captivating learning experiences. With work guided by the values of equity, integrity, teamwork and ingenuity, we believe that a better tomorrow is created one student at a time. Through our strategic plan, Imagine Tomorrow, our focus is to create an infinite learner mindset while encouraging students and staff to exemplify personal responsibility and supportive relationships. We think our schools are pretty amazing, but we aren’t the only ones. Our award-winning school division – which includes six National Blue Ribbon Schools, seven National Title I Distinguished Schools and six Middle Schools to Watch – is often cited as the reason people choose to live and work here. Educators from outside of our school division routinely visit our nationally-recognized schools to learn more about what we are doing, how we are doing it and why we are doing it. Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us. You have a choice to make, and we would like for you to choose Chesterfield.