School Office Operations Coordinator

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Dallas Independent School District is seeking an Office Manager (Grades PK-8) to provide comprehensive secretarial support to the Principal and manage campus office operations. The role includes coordinating calendars, preparing communications for approval, and overseeing attendance and payroll-related processes.

The position requires a High School Diploma with 3 years of related clerical/secretarial experience or an Associate’s Degree in a business-related field, and strong proficiency with

Qualifications

• Demonstrated knowledge of district organization, operations, and administrative policies.
• Demonstrated computer skills with Windows and Microsoft Office applications.
• Demonstrated flexibility to cope with the challenges of a rapidly changing world.
• Demonstrated willingness to remain current with the latest developments in the profession.

Responsibilities

• Perform secretarial functions for the Principal including generation of communications for Principal’s approval and signature.
• Coordinate and maintain Principal and school-wide calendars.
• Coordinate district-level information for the principal including weekly bulletins, events, training, meetings, and deadlines.
• Coordinate schedules and work assignments for Principal’s clerk and all other office helpers.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Serve as point of contact for staff, substitutes, students, parents, and community with regards to general campus operations.
• Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly, bi-weekly, and supplemental attendance records.
• Manage supplemental pay activity requests including creation of supplemental pay codes, review reports, and reconcile time cards; ensure documentation is maintained.
• Ensure all supplemental pay policies and procedures are followed by campus staff.
• Use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
• Manage requisitions and reconciliation process including generation of requisitions, funding verification, documentation, receipt of materials/services, and payment monitoring.
• Maintain documents related to expenditures of grants including materials, contracts and events, field trips, and personnel utilization.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required for this position.

Skills

District knowledge

MS Office proficiency

Flexibility

Professional development

Education

High School Diploma + 3 years clerical/secretarial experience

Associate’s Degree in business or related

Job description

Dallas Independent School District is seeking an Office Manager (Grades PK-8) to provide comprehensive secretarial support to the Principal and manage campus office operations. The role includes coordinating calendars, preparing communications for approval, and overseeing attendance and payroll-related processes.

The position requires a High School Diploma with 3 years of related clerical/secretarial experience or an Associate’s Degree in a business-related field, and strong proficiency with