Principal's Office Administrator - 10 Month

Independence School District; United States; On-site; USD 36,000 - 54,000; Full time

Job summary

Independence School District is seeking a 10- month to 12-month principal's secretary to provide skillful and efficient office operations for the school site. The role requires strong secretarial abilities, typing, budgeting assistance, and the ability to communicate effectively with students, staff, and the community.

The successful candidate will work under the Building Principal, manage correspondence, maintain records, greet visitors, and support school functions with a professional,

Qualifications

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Experience as a receptionist or secretary preferred
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Responsibilities

• Performs various office management tasks
• Operates computers, copiers, ten-key adding machines, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
• Performs duties to achieve high levels of customer service
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office
• Performs budgetary and bookkeeping tasks, if elementary level
• Maintains general ledgers, which includes recording expenses
• Reconciles expenditure accounts and creates purchase orders, while considering budgetary constraints
• Prepares monthly payroll sheets and submits to Central Office
• Takes inventory in collaboration with the school principal
• Have knowledge of all secretarial positions within building, including assistin with student enrollment and withdrawals
• Generates reports, as requested
• Assists in the coordination of school functions and special events
• Send student records to requesting transferring schools, if elementary level
• Coordinates and communicates information to students, staff, and the community
• Maintains employee and student files
• Maintains daily attendance records for students, if elementary level
• Assists the principal, as needed
• Supervises, trains and assigns duties to office personnel and student office workers
• Ensures office equipment is in working condition
• Greets students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Sorts, reads, and distributes office mail
• Performs secretarial duties such as typing correspondence, ordering supplies, etc.
• Performs other responsibilities as necessary to carry out the function of the office

Skills

Typing

Communication skills

Interpersonal skills

Computer skills

Attention to detail

Education

High school diploma or equivalent

Secretarial training preferred

Tools

Copiers

Ten-key adding machine

Office telephone system

Computers

Job description

Independence School District is seeking a 10- month to 12-month principal's secretary to provide skillful and efficient office operations for the school site. The role requires strong secretarial abilities, typing, budgeting assistance, and the ability to communicate effectively with students, staff, and the community.

The successful candidate will work under the Building Principal, manage correspondence, maintain records, greet visitors, and support school functions with a professional,