Principal's Executive Secretary

BRENHAM ISD; Brenham (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Brenham Independent School District is seeking a Secretary to Principal at an assigned campus to ensure efficient operation of the school office and to provide clerical support to staff. Primary duties include preparing communications, maintaining attendance records, managing the calendar, processing purchase orders, assisting students, parents, and teachers, and protecting confidentiality.

The position requires a high school diploma or GED and at least two years of secretarial experience, plus

Qualifications

• High school diploma or GED
• 2 years of secretarial experience
• Proficient keyboarding and file maintenance
• Ability to use software to develop spreadsheets and databases
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to manage multiple tasks with short notice
• Strong organizational, communication, and interpersonal skills

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations
• Maintain daily teacher attendance log and records for substitutes; process time records and leave requests
• Maintain school calendar of events
• Compile, maintain, and file reports and student records
• Receive calls, take messages, and route to staff
• Assist students, teachers, and parents as needed
• Schedule meetings and manage principal's calendar
• Prepare and deposit activity funds; maintain related ledgers
• Assist with budget preparation and purchasing processes
• Maintain inventory of assets, equipment, and supplies
• Assist with faculty meetings and campus events
• Sort and distribute mail and documents
• Administer medication to students in nurse's absence; monitor illnesses
• Maintain confidentiality

Job description

Brenham Independent School District is seeking a Secretary to Principal at an assigned campus to ensure efficient operation of the school office and to provide clerical support to staff. Primary duties include preparing communications, maintaining attendance records, managing the calendar, processing purchase orders, assisting students, parents, and teachers, and protecting confidentiality.

The position requires a high school diploma or GED and at least two years of secretarial experience, plus