School Office Manager & Community Liaison

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 36,000 - 52,000; Full time

Job summary

Archdiocese of St. Louis is seeking an organized Office Manager for Bishop DuBourg High School to oversee the main office, welcome visitors, and coordinate daily administrative tasks.

The role requires strong communication, attention to detail, and the ability to support school leadership, faculty, students, and families in a faith-based educational setting. A high school diploma is required; associate or bachelor’s degree is preferred; previous experience in school, nonprofit, or church

Qualifications

• Two years of administrative, office management, or customer service experience preferred.
• Previous experience in a school, nonprofit, or church environment is a plus.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other office technology systems.
• Ability to work independently while collaborating with faculty, staff, students, and families.
• Strong attention to detail and commitment to accuracy.
• Ability to handle sensitive information with discretion and professionalism.
• Support for the mission and values of Catholic education.

Responsibilities

• Manage the daily operations of the school's main office and serve as the primary point of contact for visitors, parents, students, and staff.
• Answer and direct phone calls, emails, and inquiries in a professional and courteous manner.
• Maintain student records, attendance records, and other administrative files in accordance with school policies and confidentiality requirements.
• Provide administrative support to the President, Principal, and other school leaders as needed.
• Coordinate office communications, correspondence, newsletters, and mail distribution.
• Assist with scheduling meetings, appointments, school events, and facility use requests.
• Manage office supplies and coordinate purchasing and inventory needs.
• Process forms, reports, and other school-related documentation accurately and efficiently.
• Support student registration, enrollment, and withdrawal processes.
• Coordinate substitute teacher needs and maintain related records, as applicable.
• Assist with tuition, fee collection, and other financial office functions as directed.
• Maintain confidentiality of sensitive student, employee, and school information.
• Foster a welcoming and professional environment for all members of the school community.
• Support and uphold the mission, values, and teachings of Catholic education.

Skills

Administrative experience

Customer service

Microsoft Office

Communication skills

Organization

Education

High school diploma

Associates or Bachelor's preferred

Tools

Microsoft Office Suite

Job description

Archdiocese of St. Louis is seeking an organized Office Manager for Bishop DuBourg High School to oversee the main office, welcome visitors, and coordinate daily administrative tasks.

The role requires strong communication, attention to detail, and the ability to support school leadership, faculty, students, and families in a faith-based educational setting. A high school diploma is required; associate or bachelor’s degree is preferred; previous experience in school, nonprofit, or church