Manager - Office

Archdiocese of St. Louis; Maryland Heights, Northern (MO, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The Archdiocese of St. Louis seeks an Office Manager to oversee daily parish office operations, serve as the welcoming first contact, and provide confidential administrative support to parish staff and ministries at Holy Spirit Parish, helping carry out its mission.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and parish databases, and at least three years in office management.

Qualifications

• Associate or bachelor’s degree in business administration or office management.
• At least three years of administrative or office management experience.
• Proficiency with Microsoft Office, parish database software, and email systems.
• Strong organizational, communication, interpersonal, and customer service skills.
• Demonstrated discretion and sound judgment when handling confidential information.

Responsibilities

• Office Operations and Hospitality: Oversee daily parish office, answer phones and emails, welcome visitors, direct inquiries.
• Records and Communications: Maintain sacramental and membership records, parish databases, bulletins, announcements, and website updates.
• Financial and Administrative Support: Process invoices, purchase orders, deposits, and financial records; support campaigns and coordination with leadership.
• Parish Programs and Staff Support: Schedule parish meetings/events, assist with sacramental preparation, recruit office volunteers, support staff and ministry leaders.

Skills

Office administration

Customer service

Organizational skills

Communication skills

Multitasking

Education

Associate or Bachelor’s degree in business administration or office management

Tools

Microsoft Office

Parish database software

Email systems

Job description

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Office Manager oversees the daily operation of the parish office and serves as a welcoming first point of contact for parishioners, visitors, vendors, and the wider community. Through organized, courteous, and confidential administrative support, the office manager helps parish staff and ministries carry out the mission of Holy Spirit Parish.

Job Responsibilities

Office Operations and Hospitality

• Oversee and manage daily parish office and reception operations, answer phones and email, welcome visitors, and direct inquiries appropriately.
• Oversee and maintain efficient office systems, procedures, equipment, and supplies.
• Provide responsive, professional service to parishioners, staff, volunteers, vendors, and community members.

Records and Communications

• Oversee and maintain accurate sacramental and membership records, parish databases, correspondence, reports, forms, and official documents.
• Responsible for coordinating parish communications, including bulletins, newsletters, announcements, and website updates.
• Responsible for maintaining parish calendars, schedule facilities, and protect confidential records and sensitive information.

Financial and Administrative Support

• Help in processing invoices, purchase orders, deposits, office accounts, and assigned financial records in accordance with parish and archdiocesan policies.
• Support stewardship campaigns and parish fundraising efforts.
• Coordinate as needed with the pastor, business manager, parish staff, finance council, and archdiocesan offices.

Parish Programs and Staff Support

• Coordinate reservations and administrative details for parish meetings, events, ministries, and organizations.
• Oversee and assist with baptism, wedding, and funeral scheduling and documentation, and provide administrative support for sacramental preparation and liturgical programs.
• Recruit and coordinate office volunteers as needed.
• Participate in staff meetings and support parish staff and ministry leaders with projects, planning, and communications.

Job Requirements

• Practicing Catholic preferred; must support the mission, teachings, and values of the Roman Catholic Church.
• Associate or bachelor’s degree in business administration, office management, a related field preferred or related experience.
• At least three years of administrative or office management experience.
• Proficiency with Microsoft Office, parish database software, email systems, and standard office technology.
• Strong organizational, communication, interpersonal, and customer service skills, with the ability to manage competing priorities and meet deadlines.
• Demonstrated discretion and sound judgment when handling confidential information.

Working Conditions

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to lift and carry office materials and supplies weighing up to 25 pounds.
• Availability for occasional evening and weekend parish events.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.