Manager - Office

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 36,000 - 52,000; Full time

Job summary

Archdiocese of St. Louis is seeking an organized Office Manager for Bishop DuBourg High School to oversee the main office, welcome visitors, and coordinate daily administrative tasks.

The role requires strong communication, attention to detail, and the ability to support school leadership, faculty, students, and families in a faith-based educational setting. A high school diploma is required; associate or bachelor’s degree is preferred; previous experience in school, nonprofit, or church

Qualifications

• Two years of administrative, office management, or customer service experience preferred.
• Previous experience in a school, nonprofit, or church environment is a plus.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other office technology systems.
• Ability to work independently while collaborating with faculty, staff, students, and families.
• Strong attention to detail and commitment to accuracy.
• Ability to handle sensitive information with discretion and professionalism.
• Support for the mission and values of Catholic education.

Responsibilities

• Manage the daily operations of the school's main office and serve as the primary point of contact for visitors, parents, students, and staff.
• Answer and direct phone calls, emails, and inquiries in a professional and courteous manner.
• Maintain student records, attendance records, and other administrative files in accordance with school policies and confidentiality requirements.
• Provide administrative support to the President, Principal, and other school leaders as needed.
• Coordinate office communications, correspondence, newsletters, and mail distribution.
• Assist with scheduling meetings, appointments, school events, and facility use requests.
• Manage office supplies and coordinate purchasing and inventory needs.
• Process forms, reports, and other school-related documentation accurately and efficiently.
• Support student registration, enrollment, and withdrawal processes.
• Coordinate substitute teacher needs and maintain related records, as applicable.
• Assist with tuition, fee collection, and other financial office functions as directed.
• Maintain confidentiality of sensitive student, employee, and school information.
• Foster a welcoming and professional environment for all members of the school community.
• Support and uphold the mission, values, and teachings of Catholic education.

Skills

Administrative experience

Customer service

Microsoft Office

Communication skills

Organization

Education

High school diploma

Associates or Bachelor's preferred

Tools

Microsoft Office Suite

Job description

St Louis, MO, US, 63109-3454

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.

Job Summary

Bishop DuBourg High School, a coeducational Catholic high school dedicated to empowering young people to reach their full potential, is seeking a highly organized, personable, and detail-oriented Office Manager to support the daily operations of the school. This full-time position serves as a key point of contact for students, families, faculty, staff, and visitors while ensuring the efficient functioning of the school's administrative office. The Office Manager oversees front office operations and provides administrative support to school leadership, faculty, students, and families. The ideal candidate is a proactive professional with excellent communication, organizational, and customer service skills who is committed to supporting the mission of Catholic education.

Job Responsibilities

• Manage the daily operations of the school's main office and serve as the primary point of contact for visitors, parents, students, and staff.
• Answer and direct phone calls, emails, and inquiries in a professional and courteous manner.
• Maintain student records, attendance records, and other administrative files in accordance with school policies and confidentiality requirements.
• Provide administrative support to the President, Principal, and other school leaders as needed.
• Coordinate office communications, correspondence, newsletters, and mail distribution.
• Assist with scheduling meetings, appointments, school events, and facility use requests.
• Manage office supplies and coordinate purchasing and inventory needs.
• Process forms, reports, and other school-related documentation accurately and efficiently.
• Support student registration, enrollment, and withdrawal processes.
• Coordinate substitute teacher needs and maintain related records, as applicable.
• Assist with tuition, fee collection, and other financial office functions as directed.
• Maintain confidentiality of sensitive student, employee, and school information.
• Foster a welcoming and professional environment for all members of the school community.
• Support and uphold the mission, values, and teachings of Catholic education.

Job Requirements

• High school diploma required; associate's or bachelor's degree preferred.
• Minimum of two years of administrative, office management, or customer service experience preferred.
• Previous experience in a school, nonprofit, or church environment is a plus.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other office technology systems.
• Ability to work independently while collaborating effectively with faculty, staff, students, and families.
• Strong attention to detail and commitment to accuracy.
• Ability to handle sensitive information with discretion and professionalism.
• Support for the mission and values of Catholic education.

The Archdiocese of St. Louis Catholic Education and Formation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.