Manager - Office

Archdiocese of St. Louis; Chesterfield (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

The Archdiocese of St. Louis seeks a Parish Office Manager to oversee the daily operations of the parish office and provide professional support to the pastor, staff, volunteers, and parishioners.

You will serve as the primary contact for the parish, promoting the mission of the Catholic Church through courteous, confidential, and compassionate service while handling office procedures and communications.

Qualifications

• Three to five years of administrative or office management experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and parish management software.
• Strong organizational and interpersonal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Maintain confidentiality and provide courteous, confidential service.

Responsibilities

• Manage the daily operations of the parish office.
• Answer and direct phone calls, emails, and visitors in a welcoming, professional manner.
• Maintain office calendars, schedules, and meeting arrangements.
• Prepare correspondence, reports, bulletins, and other parish communications.
• Coordinate parish records and confidential files, including sacramental registers and membership information.

Skills

Organizational skills

Communication skills

Interpersonal skills

Customer service

Problem-solving

Tools

Microsoft Office

Parish management software

Job description

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Parish Office Manager oversees the daily administrative operations of the parish office and provides professional support to the pastor, parish staff, volunteers, and parishioners. This position serves as the primary point of contact for the parish, ensuring efficient office management while promoting the mission and values of the Catholic Church through courteous, confidential, and compassionate service.

Job Responsibilities

Office Administration

• Manage the daily operations of the parish office.
• Answer and direct phone calls, emails, and visitors in a welcoming and professional manner.
• Maintain office calendars, schedules, and meeting arrangements.
• Order and maintain office supplies and equipment.
• Develop and maintain efficient office procedures and filing systems.
• Coordinate facility use schedules and parish room reservations.

Administrative Support

• Provide administrative support to the pastor, clergy, and parish staff.
• Prepare correspondence, reports, bulletins, forms, and other parish communications.
• Maintain parish records, including sacramental registers, membership information, and confidential files.
• Assist with scheduling liturgies, meetings, and parish events.
• Coordinate mailings and communication with parishioners.

Job Requirements

• Three to five years of administrative or office management experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and parish management software.
• Strong organizational, communication, and interpersonal skills.
• Excellent customer service and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Ability to exercise sound judgment and maintain confidentiality.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening: All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.