Administrative Coordinator

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 30,000 - 40,000; Full time

Job summary

A religious organization in St. Louis seeks an Administrative Assistant to support school operations. Responsibilities include greeting visitors, providing clerical support, and maintaining student records. The ideal candidate will have strong communication skills and the ability to work well in a busy environment. This full-time position requires interaction with students, parents, and faculty while ensuring a welcoming atmosphere. An entry-level role offers a great opportunity to start a career in administrative functions within the educational sector.

Qualifications

• Experience in an office setting is preferred.
• Strong organizational skills and attention to detail.
• Ability to interact professionally with students, parents, and staff.

Responsibilities

• Greet and assist students, parents, and visitors.
• Provide clerical and administrative support.
• Maintain student attendance and enrollment records.
• Serve as a liaison between school staff and the community.

Skills

Clerical support

Communication skills

Customer service

Job description

Job Summary

This position plays a vital role in the smooth and efficient operation of the school office. It provides administrative support to school leadership, maintains student and staff records, and serves as the first point of contact for students, parents, and visitors.

Job Responsibilities

• Front Office Duties:
  • Greet and assist students, parents, and visitors in a professional and friendly manner
  • Answer and route incoming calls and messages
  • Maintain a neat and welcoming office environment
• Administrative Support:
  • Provide clerical and administrative support to the principal and school staff
  • Manage calendars, schedule appointments, and coordinate meetings
  • Prepare and distribute correspondence, newsletters, and reports
• Student and Staff Records:
  • Maintain accurate student attendance and enrollment records
  • Process student registration, transfers, and withdrawals
  • Assist with data entry into school management systems
• Communication:
  • Serve as liaison between school staff, parents, and the community
  • Disseminate important information regarding school events and schedules
  • Handle confidential information with discretion
• Operational Support:
  • Monitor and order office and classroom supplies
  • Assist with preparation of school events, such as parent‑teacher conferences and assemblies

Job Requirements

• Standard school office setting
• May require extended hours during busy periods or events
• Interaction with children, parents, faculty, and district staff

Equal Opportunity Statement

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital status, parental status, veteran status or disability status.

Pre‑Employment Screening

All candidates receiving an employment offer must submit a pre‑employment screening. The screening will include a criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Administrative

Industries

• Religious Institutions, Primary and Secondary Education, and Non‑profit Organizations