Parish Operations & Guest Services Manager

Archdiocese of St. Louis; Maryland Heights, Northern (MO, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

The Archdiocese of St. Louis seeks an Office Manager to oversee daily parish office operations, serve as the welcoming first contact, and provide confidential administrative support to parish staff and ministries at Holy Spirit Parish, helping carry out its mission.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and parish databases, and at least three years in office management.

Qualifications

• Associate or bachelor’s degree in business administration or office management.
• At least three years of administrative or office management experience.
• Proficiency with Microsoft Office, parish database software, and email systems.
• Strong organizational, communication, interpersonal, and customer service skills.
• Demonstrated discretion and sound judgment when handling confidential information.

Responsibilities

• Office Operations and Hospitality: Oversee daily parish office, answer phones and emails, welcome visitors, direct inquiries.
• Records and Communications: Maintain sacramental and membership records, parish databases, bulletins, announcements, and website updates.
• Financial and Administrative Support: Process invoices, purchase orders, deposits, and financial records; support campaigns and coordination with leadership.
• Parish Programs and Staff Support: Schedule parish meetings/events, assist with sacramental preparation, recruit office volunteers, support staff and ministry leaders.

Skills

Office administration

Customer service

Organizational skills

Communication skills

Multitasking

Education

Associate or Bachelor’s degree in business administration or office management

Tools

Microsoft Office

Parish database software

Email systems

Job description

The Archdiocese of St. Louis seeks an Office Manager to oversee daily parish office operations, serve as the welcoming first contact, and provide confidential administrative support to parish staff and ministries at Holy Spirit Parish, helping carry out its mission.

The role requires strong organizational and communication skills, proficiency with Microsoft Office and parish databases, and at least three years in office management.