Parish Office Manager | Welcoming Administrative Leader

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

The Basilica of Saint Louis, King of France (The Old Cathedral) seeks a Parish Office Manager to oversee daily administrative operations. You will be the primary contact for parishioners, manage calendars and communications, and support parish ministries and events with a hospitable, faith-centered approach.

Responsibilities include maintaining records, preparing reports, publishing the weekly bulletin in Canva, and coordinating with the Pastor and staff to ensure smooth office operations.

Qualifications

• Associate degree or equivalent work experience preferred.
• Experience in office administration or management preferred.
• Proficiency with Microsoft Office Suite and Canva.
• Experience with parish management software is a plus.
• Strong organizational and communication skills required.

Responsibilities

• Serve as the first point of contact for parishioners, visitors, vendors, and community members.
• Answer, screen, and respond to telephone calls, emails, and general inquiries.
• Provide information regarding Mass schedules, sacramental preparation, parish ministries, museum operations, and parish events.
• Maintain parish calendars, meeting schedules, facility reservations, and Pastor travel arrangements.
• Prepare and distribute parish correspondence, announcements, mailings, and other communications.
• Create and publish the weekly parish bulletin using Canva, coordinating content review and approval with the Pastor.
• Maintain sacramental records including Baptisms, First Communions, Confirmations, Marriages, and Funerals.
• Prepare and submit required Archdiocesan reports, including Annual Catholic Appeal, St. Louis Review, and Status Animarum documentation.
• Provide administrative support to the Pastor, parish staff, ministry leaders, volunteers, and parish committees.
• Assist with planning and coordination of parish events, meetings, and special projects.
• Update parish communication platforms, including website content and electronic communications.

Skills

Office management

Customer service

Microsoft Office

Canva

Recordkeeping

Time management

Confidentiality

Education

Associate degree or equivalent

Tools

Microsoft Office

Canva

Parish management software

Job description

The Basilica of Saint Louis, King of France (The Old Cathedral) seeks a Parish Office Manager to oversee daily administrative operations. You will be the primary contact for parishioners, manage calendars and communications, and support parish ministries and events with a hospitable, faith-centered approach.

Responsibilities include maintaining records, preparing reports, publishing the weekly bulletin in Canva, and coordinating with the Pastor and staff to ensure smooth office operations.