School Office Coordinator

Maine Township High School District 207; Park Ridge (IL); On-site; USD 42,000 - 43,000; Full time

Benefits offered by this job

Medical & dental insurance

IMRF pension

Paid sick days

Term life insurance

Job summary

Maine Township High School District 207 is seeking a School Administrative Assistant to provide clerical, organizational, and communications support in the school office. This role serves as the first point of contact for students, families, staff and visitors, upholding a professional and welcoming environment.

The position emphasizes confidentiality, strong customer service, and meticulous records management, with responsibilities spanning scheduling, communications, attendance support, and

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Proficiency in standard office software and database management.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills; ability to prioritize multiple tasks.
• Attention to detail and accuracy in documentation and records.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills to interact with students, families, staff and the public.
• Ability to work independently and as part of a team.

Responsibilities

• Serve as the primary point of contact for the school office, greeting visitors and answering phones professionally.
• Provide administrative support to building administrators, teachers, and support staff.
• Prepare, process, and maintain correspondence, reports, student records, and other documentation with confidentiality.
• Assist in scheduling meetings, maintaining calendars, and coordinating school events and activities.
• Manage mail, deliveries, and office communications.
• Support attendance tracking, data entry, parent communication, and attendance reports.
• Maintain and order office supplies and assist with inventory tracking.
• Support communication with families, including newsletters and announcements.
• Demonstrate professionalism, discretion, and commitment to service.

Skills

Customer service

Multitasking

Organization

Communication

Confidentiality

Interpersonal skills

Independence

Education

High school diploma or equivalent

Associate's or Bachelor's in office administration/business/education

Tools

Microsoft Office

Google Applications

Office equipment & systems (printer/scanner/copier/phone)

Job description

Maine Township High School District 207 is seeking a School Administrative Assistant to provide clerical, organizational, and communications support in the school office. This role serves as the first point of contact for students, families, staff and visitors, upholding a professional and welcoming environment.

The position emphasizes confidentiality, strong customer service, and meticulous records management, with responsibilities spanning scheduling, communications, attendance support, and