Administrative Assistant Edward Little High School Year Round

Young World Physical Education; Auburn (ME); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Health insurance

20 vacation days

16 sick days

Maine State Retirement option

Job summary

Young World Physical Education is seeking an Administrative Assistant for Edward Little High School to provide comprehensive administrative and clerical support. The role involves serving as the main point of contact in a fast-paced office, managing records, supporting staff, and ensuring compliance with policies.

A strong candidate will possess a high school diploma, preferably hold an associate or bachelor's degree, and have proficient skills in office software. The position offers competitive benefits including health insurance and vacation days.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Prior experience in an office or school setting preferred.
• Ability to manage multiple tasks and maintain attention to detail.

Responsibilities

• Serve as the primary receptionist for the high school office.
• Provide administrative support to the administrative team and school staff.
• Maintain student records, attendance, and confidential files.

Skills

Interpersonal skills

Organizational skills

Communication skills

Proficiency in office software

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Student information systems (PowerSchool)

Job description

Administrative Assistant – Edward Little High School (Year Round)

Starting Date: Aug 17, 2026

Job Description

High School Administrative Assistant – Year Round. The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the school office. This role serves as a key point of contact for students, staff, families, and the public, maintaining a professional, welcoming, and organized environment.

Responsibilities

• Serve as the primary receptionist for the high school office; greet visitors in a friendly manner and respond to inquiries in person, by phone, and via email with professionalism and confidentiality.
• Provide administrative support to the administrative team and school staff.
• Maintain student records, attendance, and confidential files in accordance with state and district policies.
• Manage daily attendance, including tracking absences, tardiness, truancy, and early dismissals.
• Prepare correspondence, reports, and school communications.
• Coordinate office operations, including scheduling appointments, meetings, and events.
• Maintain calendars and assist with building logistics and event coordination.
• Ensure compliance with applicable policies, procedures, and confidentiality requirements (FERPA).
• Perform other duties as assigned by the administrative team or designee.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Prior experience in an office or school setting preferred.
• Strong interpersonal, organizational, and communication skills.
• Proficiency in office software (e.g., Google Workspace, Microsoft Office).
• Ability to manage multiple tasks and maintain attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience with student information systems (e.g., PowerSchool) preferred.
• A positive, professional demeanor.

Work Environment

Fast‑paced school office environment with frequent interruptions; regular interaction with students, staff, families, and the public.

Physical Requirements

• Ability to sit, stand, and move about the office for extended periods.
• Occasional lifting of light to moderate office materials.

Benefits

Anthem Health insurance (Single 87% paid), 20 vacation days, 16 sick days, 5 earned paid leave days, and Maine State Retirement option (PLD plan).

Job Requirements

• Department of Education Fingerprinting (Criminal History Record Check).
• At least 2 years of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.