Executive Administrative Assistant to the Superintendent

RSU 57/MSAD 57 SCHOOL DISTRICT; Waterboro (ME); On-site; USD 70,919,000 - 92,896,000; Full time

Job summary

RSU 57 School District in Waterboro, ME, seeks an Administrative Assistant to the Superintendent to provide high-level executive support, manage confidential matters, and coordinate district communications and Board activities.

The role reports to the Superintendent and supports the School Board, ensuring timely agendas, minutes, and correspondence, while maintaining professional public relations within the district.

Qualifications

• High school diploma or equivalent is required.
• Valid State of Maine Fingerprint certification is required.
• Experience supporting executive leadership, preferably in a public school district.
• Ability to handle confidential information with discretion and professionalism.
• Background in communications, public relations, or administrative roles with stakeholder interaction is preferred.

Responsibilities

• Maintain the Superintendent's calendar and schedule, prioritizing appointments.
• Anticipate needs and address administrative and logistical challenges.
• Represent the Office of the Superintendent at district events.
• Draft, edit, and proofread professional correspondence, reports, and presentations.
• Provide administrative support for the RSU 57 School Board: agendas, minutes, action follow-ups, evening meetings.
• Distribute School Board materials and maintain records of agendas, minutes, and policies.
• Review staff absence requests per contracts and CBA guidelines.
• Foster positive relationships with staff, Board members, and community partners.
• Manage and update district live feed and social media content for events and announcements.
• Ensure consistent, clear, and professional communications across platforms.

Skills

Executive support

Confidentiality

Communications

Education

High school diploma or equivalent

Fingerprint certification (Maine DOE)

Job description

RSU 57 School District in Waterboro, ME, seeks an Administrative Assistant to the Superintendent to provide high-level executive support, manage confidential matters, and coordinate district communications and Board activities.

The role reports to the Superintendent and supports the School Board, ensuring timely agendas, minutes, and correspondence, while maintaining professional public relations within the district.