High School Front Office Coordinator

Woburn Memorial High School; Woburn (MA); On-site; USD 34,000 - 35,000; Full time

Job summary

Woburn Memorial High School in Woburn, MA is seeking an Administrative Assistant for the school year to support the building leadership and day-to-day operations. The role involves front desk duties, attendance processing, and coordinating substitutes, with strong emphasis on confidentiality and communication.

The position is a school-year, 190-day role requiring proficiency in Microsoft Office and Google Workspace, plus experience with PowerSchool and MUNIS.

Qualifications

• Associate degree or equivalent required or demonstrated administrative experience.
• Proficiency with Microsoft Office and Google Workspace required.
• Strong written and verbal communication skills essential.
• Excellent organizational skills and attention to detail.

Responsibilities

• Frontline/substitute management and attendance coordination.
• Reception duties, answering calls, guiding visitors, and mail handling.
• Payroll, timesheets, and data entry in district systems.
• MUNIS purchasing, inventory, and vendor communications.
• Field trips, events, and coordination with staff and administrators.

Skills

Microsoft Office

Google Workspace

Communication

Organization

Confidentiality

Education

Associate degree or equivalent

Tools

MUNIS

PowerSchool

Job description

Woburn Memorial High School in Woburn, MA is seeking an Administrative Assistant for the school year to support the building leadership and day-to-day operations. The role involves front desk duties, attendance processing, and coordinating substitutes, with strong emphasis on confidentiality and communication.

The position is a school-year, 190-day role requiring proficiency in Microsoft Office and Google Workspace, plus experience with PowerSchool and MUNIS.