School Office Clerk & Records Assistant

Applitrack; Spanaway (WA); On-site; USD 30,000 - 36,000; Full time

Job summary

Bethel School District 403 is seeking a clerical/secretarial professional to provide a broad range of office support for a program. Responsibilities include receptionist tasks, drafting correspondence, budget tracking, and reporting. Strong communication, confidentiality, and data handling are essential in a busy district office.

The role requires two years of secretarial training, experience with office software, and ability to manage multiple deadlines across administrative tasks.

Qualifications

• Education, training, skills, and experience to carry out the assignment; two years of secretarial procedures training.
• Ability to communicate effectively, oral and written; strong customer service and public relations.
• Knowledge of office procedures, budgeting, and data interpretation.

Responsibilities

• Maintain program records and grant-related data; produce reports as requested.
• Prepare monthly newsletters, forms, memoranda and correspondence.
• Answer phones, greet visitors, and provide staff with program information.
• Balance budgets with monthly financial reports; monitor encumbrances and receivables.
• Maintain inventory and office records; generate routine reports.

Skills

Secretarial procedures

Customer service

Budget tracking

Data entry

Recordkeeping

Communication

Education

Two years training in secretarial procedures

Tools

VAX system

Word processing

Spreadsheet

Database

Job description

Bethel School District 403 is seeking a clerical/secretarial professional to provide a broad range of office support for a program. Responsibilities include receptionist tasks, drafting correspondence, budget tracking, and reporting. Strong communication, confidentiality, and data handling are essential in a busy district office.

The role requires two years of secretarial training, experience with office software, and ability to manage multiple deadlines across administrative tasks.