School Office Secretary - Substitute & Clerk Support

Brainerd Public Schools; San Jacinto (CA); On-site; USD 17,000 - 24,000; Part time

Job summary

Brainerd Public Schools seeks a Substitute Secretary to provide clerical, secretarial and administrative support at a district-wide level. Under supervision, you will handle notices, enroll students, manage correspondence, and assist at school sites.

The role requires strong organizational skills, basic PC software proficiency (Word, Excel, PowerPoint, Outlook), data entry, and the ability to interact professionally with students, families and staff.

Qualifications

• Graduation from high school.
• College education preferred.
• Successful experience with office management preferred.

Responsibilities

• Prepares, copies and distributes notices and memoranda for staff.
• Assists in planning and scheduling school events and maintaining calendars.
• Maintains documents, files and records for compliance and audit trails.
• Prepares purchase orders for the district's accounting/finance office.
• Maintains inventories of supplies and materials for availability.
• Assists visitors to the office including students and parents.
• Answers telephone calls and provides information to callers.
• Distributes incoming mail and handles outgoing mail.
• Registers new students and enters data into the system (enrollment, transportation, meals).
• Responds to inquiries from students, parents and employees with information and direction.

Skills

Office software proficiency

Communication

Organizational skills

Time management

Problem solving

Data entry

Education

High school diploma

College education preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

Brainerd Public Schools seeks a Substitute Secretary to provide clerical, secretarial and administrative support at a district-wide level. Under supervision, you will handle notices, enroll students, manage correspondence, and assist at school sites.

The role requires strong organizational skills, basic PC software proficiency (Word, Excel, PowerPoint, Outlook), data entry, and the ability to interact professionally with students, families and staff.