Secretary to the Principal

Applitrack; Elk Plain (WA); On-site; USD 50,000 - 51,000; Full time

Benefits offered by this job

Salaries/Wages

Insurance

Retirement Plans

Paid Time Off or Vacation

Paid Holidays

Other Compensation

Job summary

Bethel School District in Washington State is seeking a full-time school office secretary to coordinate activities of the school office and support the principal. The role includes maintaining a wide range of records, assisting with budgets and payroll, and providing public relations support to students, staff and the community.

Applicants should have prior head building secretary or office manager experience, strong clerical and bookkeeping skills, and the ability to handle confidential

Qualifications

• Education, training, skills and experience necessary to carry out the assignment; successful head building secretary or office manager experience required.
• Experience dealing with school age children preferred.

Responsibilities

• Coordinate activities of a school office and serve as secretary to the school principal.
• Maintain a wide variety of program records including budgets, enrollment, attendance and reports.
• Provide secretarial support to administrators and staff as time permits.
• Maintain payroll records for building staff.
• Train, supervise and review work of office personnel and volunteers.

Skills

Secretarial procedures

Data entry

Confidentiality

Keyboarding

Communication

Education

Office management experience

Tools

Office software

Job description

THIS POSITION IS FOR 8 HOURS PER DAY AT 205 DAYS PER YEAR.

PAY FOR POSITION: PSE Salary Schedule Level 10 - $ 30.77

Description:

GENERAL SUMMARYThis position's responsibilities are to coordinate activities of a school office and serve as secretary to the school principal, including promoting positive public relations, providing a wide variety of services to students, staff and the public, and maintaining a wide variety of records.

ESSENTIAL FUNCTIONS

1. Greets students, parents, staff and the public; answers a wide variety of telephone and in person inquiries; promotes positive public relations for the district.
2. Maintains a variety of detailed program records, such as budgets, student counts, enrollment, attendance and other administrative records for revenue tracking, revenue generation and legal compliance; compiles data and performs calculations; prepares a variety of reports.
3. Prepares and processes requisitions and purchase orders for the school and Associated Student Body (ASB) program; orders supplies, materials and equipment; processes, stocks and distributes materials; maintains accounting books; tracks expenditures and prepares budget reports; processes invoices and payment orders.
4. Serves as secretary to the building principal. Composes correspondence based on limited instructions or review; may sign on behalf of administrator. Formats and types a wide variety of correspondence, memoranda, newsletters, bulletins, forms, reports and other materials; may take and transcribe dictation; duplicates and distributes materials; screens calls; maintains appointment calendar; schedules meetings; opens and routes mail.
5. Maintains and reports payroll records for building staff.
6. Performs a variety of specialized functions, such as enrolling and withdrawing students, maintaining student attendance records and contacting parents, coordinating graduation, serving as voting registrar, and other administrative support assignments.
7. Coordinates the work of school office personnel, student assistants and volunteers assigned to the office; provides training and guidance; assigns and reviews work.
8. Tracks a variety of deadlines to ensure timely completion and filing of a variety of reports and responses.
9. Makes non-instructional decisions as needed during principal's absence. Promotes effective public relations with parents and the general public.
10. Greets and orients substitutes to the building; provides keys and other assistance as needed.
11. Provides a variety of building and program services to create a positive learning and teaching environment.

OTHER FUNCTIONS

1. Provides secretarial assistance to other administrators, teachers, specialists and parent volunteers as time permits.
2. May provide first aid to ill and injured students; assesses need for emergency assistance or parental contact.
3. May supervise students in the office; monitors behavior; listens to student confidences; refers problems to administrators, counselors, teachers or specialists as appropriate.
4. May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
5. Performs related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS

Reports to the school principal. Provides guidance to office support staff.

MENTAL DEMANDS

Experiences frequent interruptions; required to deal with distraught or difficult parents and students; required to adapt to shifting priorities and to frequently re-channel work efforts; requires concentration and attention to detail.

PHYSICAL DEMANDS

Exposed to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer; potentially exposed to ordinary infectious carried by students.

MINIMUM QUALIFICATIONS

Education and Experience

Education, training, skills, and experience necessary to carry out the assignment, including: successful [head] building secretary or office manager experience required. Experience dealing with school age children preferred.

Allowable Substitutions

Substitutions may be made for candidates who can demonstrate or provide evidence of strong clerical skill sets and, such other alternatives to the above qualifications that the district may find appropriate and acceptable.

Required Knowledge, Skills and Abilities

Ability to communicate effectively with students, staff and the public. Effective customer service and public relations skills. Knowledge of secretarial procedures. Knowledge of general bookkeeping procedures. Ability to maintain accounting ledgers. High-level keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs. Skill in correct grammar, spelling and English usage. Ability to proofread and make corrections. Ability to perform arithmetic calculations. Ability to transcribe machine dictation. Ability to compose and format correspondence. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Required to maintain confidentiality. Skill in office coordination. Ability to train, assign and review the work of others. Ability to establish and maintain effective working relationships with students, parents, staff and the public.

Licenses/Special Requirements

Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Training in voter registration may be required.

PSE UNIT AFFILIATION
Secretarial/Clerical

WAGES AND BENEFITS

• Salaries/Wages
• Insurance
• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays
• Other Compensation

Non-Discrimination Policy

Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender-Inclusive Schools Coordinator, Darius Alexander, [e-mail], 253.800.2019; Title IX Coordinator, Mel Boyd, [e-mail], 253.800.2029; and 504 Coordinator, Melissa Munson-Merritt, [e-mail], 253.800.2301. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org.