School Office & Data Entry Specialist

Galloway Elementary School; Jackson (MS); On-site; USD 12,000 - 17,000; Full time

Job summary

Galloway Elementary School in Jackson, Mississippi is seeking an Office Assistant for SY 2026-27. The role includes answering phones, handling mail, data entry in the student information system, attendance, grades, and supporting the office manager with immunization forms, lunch applications, and supplies.

Qualifications include a high school diploma (business college preferred), strong communication skills, and proficiency with SAMS/MSIS. This is an on-site position with 219 days a year.

Qualifications

• High school diploma and two years of business college preferred.
• Proficiency in oral and written communication.
• Proficiency in computer skills (word processing, spreadsheet, and SAMS/MSIS).
• Loyalty and professionalism.

Responsibilities

• Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
• Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
• Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
• Assists the office manager in a variety of duties including compiling immunization forms; processing lunch applications; verifying and organizing incoming supplies and equipment; and maintaining student discipline records.
• Inputs and maintains student data in the student information system, including enrolling/withdrawal and demographic data.
• Maintains attendance data in the student information system; completes attendance reports; prints absentee reports; runs ADA reports; records excused absences.
• Inputs and maintains grades; prints report cards.
• Performs other related duties as requested or assigned.

Skills

Communication

Computer skills

Loyalty & professionalism

Education

High school diploma + business college (2 yrs) preferred

Tools

SAMS/MSIS

Job description

Galloway Elementary School in Jackson, Mississippi is seeking an Office Assistant for SY 2026-27. The role includes answering phones, handling mail, data entry in the student information system, attendance, grades, and supporting the office manager with immunization forms, lunch applications, and supplies.

Qualifications include a high school diploma (business college preferred), strong communication skills, and proficiency with SAMS/MSIS. This is an on-site position with 219 days a year.