School Office Admin Specialist

Fairfax County Public Schools; Virginia (IL); On-site; USD 555,000 - 961,000; Full time

Job summary

Fairfax County Public Schools is seeking an administrative assistant to support one or more school administrators or central office leaders. The role focuses on relieving routine tasks, maintaining organization, and ensuring smooth operations across the office or division.

The position requires strong communication, confidentiality, and multitasking abilities, with experience in office technology and customer service.

Qualifications

• Graduation from high school or GED.
• 1 year of general office experience.
• Ability to learn local, state, and federal regulations.
• Proficiency in business English, grammar, spelling, and punctuation.
• Ability to maintain confidentiality and build diverse relationships.
• Effective oral and written communication.

Responsibilities

• Plan, initiate, and organize administrative office activities.
• Serve as administrative assistant for school or central office activities.
• Handle supervisor's calls/mail and forward with context when needed.
• Review outgoing correspondence for accuracy before signature.
• Maintain supervisor's calendar and coordinate meetings.
• Attend meetings, take minutes, and prepare reports.
• Research material for official engagements and develop datasets.
• Perform routine financial tasks and order general office supplies.
• Greet and assist students, families, staff, and community members.

Skills

Office administration

Written & oral communication

Customer service

Confidentiality

Multitasking

Time management

Technology proficiency

Education

High school diploma or GED

Advanced degree in a relevant field (considered)

Tools

Microsoft Office

Job description

Fairfax County Public Schools is seeking an administrative assistant to support one or more school administrators or central office leaders. The role focuses on relieving routine tasks, maintaining organization, and ensuring smooth operations across the office or division.

The position requires strong communication, confidentiality, and multitasking abilities, with experience in office technology and customer service.