Senior School Administrative & Office Manager

Fairfax County Public Schools; Virginia (IL); On-site; USD 669,000 - 1,158,000; Full time

Job summary

Fairfax County Public Schools is seeking an administrative assistant to support a high school principal or central office leader. The role relieves supervisors of routine tasks and ensures smooth operation of the assigned office.

Responsibilities include managing calendars, coordinating meetings and travel, handling correspondence, maintaining records, and providing courteous service to students, families, staff, and community members.

Qualifications

• High school diploma or GED is required.
• At least 3 years of experience in general office administration or office support.
• Advanced degree(s) beyond the minimum may be considered for some experience.
• Knowledge of office procedures and operations.
• Knowledge of local, state, and federal laws/regulations.
• Proficiency with technology and ability to learn software applications.
• Strong business English, grammar, spelling, and punctuation.
• Organizational and time management skills with multitasking ability.
• Ability to maintain confidentiality and provide positive customer service.
• Ability to communicate effectively in writing and speech.

Responsibilities

• Plans and manages administrative office activities.
• Serves as administrative assistant and office manager for school or central office.
• Performs complex duties for supervisor and handles routine correspondence.
• Reviews outgoing correspondence for format and grammar.
• Maintains supervisor's calendar and coordinates meetings.
• Makes travel arrangements and attends meetings to take official minutes.
• Maintains records and follows up on work in progress to ensure timely action.
• In a central office, may perform routine financial tasks and order office supplies.
• In a school, may assist in coordinating classroom coverage and substitute services.

Skills

Office administration experience

Tech proficiency

Communication skills

Time management

Confidentiality

Customer service

Telephone and written communication

Education

High school diploma or GED

Advanced degree in a relevant field

Finance coursework

Finance-related work experience

Job description

Fairfax County Public Schools is seeking an administrative assistant to support a high school principal or central office leader. The role relieves supervisors of routine tasks and ensures smooth operation of the assigned office.

Responsibilities include managing calendars, coordinating meetings and travel, handling correspondence, maintaining records, and providing courteous service to students, families, staff, and community members.