School HR & Front Office Coordinator

Wake County Public School System; Cary (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

The Wake County Public School System is seeking an experienced administrative secretary to support the front office of a middle or high school. You will handle payroll records, HR liaison duties, and serve as the front office coordinator to ensure smooth daily operations.

Responsibilities include processing staff timesheets, posting positions, onboarding new staff, managing calendars, and assisting with confidential information and customer service to staff, parents, students, and the community.

Qualifications

• High school diploma or GED required.
• Two years of advanced clerical experience.
• Ability to maintain confidentiality and handle sensitive information.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Apps.
• Knowledge of district policies and procedures.

Responsibilities

• Maintain payroll records and process staff timesheets; ensure accuracy for audits.
• Serve as HR liaison: posting positions, onboarding, and resolving staff queries.
• Monitor substitute system and report status to administration.
• Submit work orders as directed by principal or assistant principal.
• Assist with master calendar and scheduling of facilities.
• Administer prescribed medication to students as directed.
• Serve as front office coordinator.
• Perform other related duties as assigned.

Skills

Office administration

Organizational skills

Attention to detail

Confidentiality

Communication skills

Customer service

Problem solving

Multitasking

Team collaboration

Education

High school diploma or GED

Two years clerical experience

Associate’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Apps

Job description

The Wake County Public School System is seeking an experienced administrative secretary to support the front office of a middle or high school. You will handle payroll records, HR liaison duties, and serve as the front office coordinator to ensure smooth daily operations.

Responsibilities include processing staff timesheets, posting positions, onboarding new staff, managing calendars, and assisting with confidential information and customer service to staff, parents, students, and the community.