School Front Desk & Communications Secretary

Hinds County School District

8 days ago

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Minimum high school education with further training in secretarial skills.
Strong public relations skills.
Ability to handle multiple office assignments.
Must be able to pass a typing (40 wpm) and proofreading test.
Must demonstrate proficiency in word processing software and other identified programs.
Proficiency in oral and written communication.
Proficient in the use of voice mail and e-mail.
Loyalty and discretion.
Clerical duties as assigned.

Types correspondence including memoranda, letters, and reports.
Answers and directs telephone calls from principals, teachers, parents, and the general public.
Forwards complaints to appropriate personnel.
Responds to requests for information, where appropriate.
Processes incoming requests for information and assistance.
Maintains accurate and complete records and reports.
Processes and distributes Central Office mail on daily basis.
Operates a variety of office equipment including photocopier, facsimile machine, computer and postage meter, etc.
Inputs and retrieves data and text.
Organizes and maintains disk storage and filing.
Follows district’s overtime policy and fixed asset procedures at all times.
Performs other related duties as requested or assigned.
Assists in the fostering and promotion of a positive school/office climate.
Maintains a professional demeanor during all interactions between colleagues, parents, students and administration.

Typing 40 wpm

Oral and written communication

Voice mail and e-mail

Public relations

Multitasking

Loyalty and discretion

Clerical duties

High school diploma with secretarial training

Word processing software

Minimum high school education with further training in secretarial skills

Strong public relations skills

Ability to handle multiple office assignments

Must be able to pass a typing (40 wpm) and proofreading test

Must demonstrate proficiency in word processing software and other identified programs

Proficiency in oral and written communication

Proficient in the use of voice mail and e-mail

Loyalty and discretion

Clerical duties as assigned

RECEPTIONIST/SECRETARY

Qualifications

Minimum high school education with further training in secretarial skills
Strong public relations skills
Ability to handle multiple office assignments
Must be able to pass a typing (40 wpm) and proofreading test
Must demonstrate proficiency in word processing software and other identified programs
Proficiency in oral and written communication
Proficient in the use of voice mail and e-mail
Loyalty and discretion
Clerical duties as assigned

REPORTS TO: Building principal

Supervises: N/A

JOB SUMMARY: To assist in the smooth and efficient operation of the school.

Essential Functions

Types correspondence including memoranda, letters, and reports.
Answers and directs telephone calls from principals, teachers, parents, and the general public.
Forwards complaints to appropriate personnel.
Responds to requests for information, where appropriate.
Processes incoming requests for information and assistance.
Maintains accurate and complete records and reports.
Processes and distributes Central Office mail on daily basis.
Operates a variety of office equipment including photocopier, facsimile machine, computer and postage meter, etc.
Inputs and retrieves data and text.
Organizes and maintains disk storage and filing.
Follows district’s overtime policy and fixed asset procedures at all times.
Performs other related duties as requested or assigned.
Assists in the fostering and promotion of a positive school/office climate.
Maintains a professional demeanor during all interactions between colleagues, parents, students and administration.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

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