School Front Office Administrator – Welcoming & Organized

Archdiocese of New York; New York (NY); On-site; USD 22,730 - 32,373; Full time

Job summary

St. Barnabas Elementary School is seeking an Administrative Assistant / Front Office Administrator to join our school community.

As the first point of contact for students, parents, faculty, staff, and visitors, this individual plays a vital role in creating a welcoming environment while ensuring the smooth and efficient operation of the school office. The Administrative Assistant provides clerical, organizational, and administrative support to the Principal, faculty, staff, students, and

Qualifications

• High school diploma required; Associate's degree or higher preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to learn and effectively utilize FACTS SIS and FACTS Tuition.
• Strong organizational and communication skills; maintain confidentiality.

Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional manner.
• Answer, screen, and direct incoming calls and emails.
• Maintain attendance records and assist with daily reporting.
• Maintain confidential files and support scheduling, copying, mailings, and data entry.
• Assist with communications, meetings, and events as needed.
• Oversee front office organization and supplies; handle information with discretion.
• Support use of school information systems and Catholic school mission.

Skills

Attention to detail

Time management

Communication

Confidentiality

Spanish language (desirable)

Education

High school diploma

Associate's degree or higher preferred

Tools

Microsoft Office Suite

FACTS SIS

FACTS Tuition

Job description

St. Barnabas Elementary School is seeking an Administrative Assistant / Front Office Administrator to join our school community.

As the first point of contact for students, parents, faculty, staff, and visitors, this individual plays a vital role in creating a welcoming environment while ensuring the smooth and efficient operation of the school office. The Administrative Assistant provides clerical, organizational, and administrative support to the Principal, faculty, staff, students, and