Front Office Admin | Catholic School Community Champion

Catholic Schools in the Archdiocese of New York; City of Kingston (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

Kingston Catholic School is seeking an Administrative Assistant / Front Office Administrator to join our school community in Kingston, NY. You will be the first point of contact for students, parents, faculty, staff, and visitors, supporting the Principal and office operations.

The role requires a high school diploma (Assoc. degree preferred), proficiency in Microsoft Office, and strong organizational and communication skills. Spanish is a plus; confidentiality and professionalism are essential.

Qualifications

• High school diploma required; Associate's degree or higher preferred.
• Prior experience in an office, administrative, or Catholic school setting is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Proficiency in Spanish is highly desirable.

Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional, courteous, and welcoming manner.
• Answer, screen, and direct incoming phone calls, emails, and other correspondence.
• Maintain student attendance records and assist with daily attendance reporting.
• Maintain student and staff files in a confidential, accurate, and organized manner.
• Support the Principal and faculty with scheduling, photocopying, mailings, data entry, filing, and other clerical duties.
• Assist with school communications, meetings, and special events as needed.
• Maintain front office organization and oversee office supplies, placing orders when necessary.
• Handle confidential information with professionalism, discretion, and integrity.
• Assist with school information systems, including FACTS and other administrative platforms.
• Uphold the values and mission of Kingston Catholic School and the Catholic school community in all interactions.
• Perform other duties as assigned by the Principal.

Skills

Microsoft Office Suite

Organizational skills

Written and verbal communication

Confidentiality and discretion

Education

High school diploma

Associate's degree or higher preferred

Tools

FACTS SIS

FACTS Tuition

Job description

Kingston Catholic School is seeking an Administrative Assistant / Front Office Administrator to join our school community in Kingston, NY. You will be the first point of contact for students, parents, faculty, staff, and visitors, supporting the Principal and office operations.

The role requires a high school diploma (Assoc. degree preferred), proficiency in Microsoft Office, and strong organizational and communication skills. Spanish is a plus; confidentiality and professionalism are essential.